Executive Assistant

Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law. Sending agreements out to clients for signature/countersignature and tracking the status of agreements and payments when necessary.

Executive Assistant

 

Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.

 

The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant.

 

Duties:

 

• Calendar management - setting calls/meetings/lunches/drinks/dinners
• Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed
• Taking notes on calls to memorialize proposals, counter proposals, deal terms, offers, etc.
• Sending agreements out to clients for signature/countersignature and tracking the status of agreements and payments when necessary. Coordinating start paperwork, often with the help of business managers’ offices
• Filing/document organization – both paper and digital
• Tracking and maintaining documents with respect to personal matters such as investments
• Monitoring emails, with specific attention to responding quickly, professionally, and efficiently
• Managing mail
• Interfacing with clients and responding to their needs, concerns, questions, etc.
• Coordinating travel
• Occasionally drafting formal emails, memos, bios, letters, etc.
• Performing research assignments as needed

 

Qualifications:

 

• 5 years minimum Executive Assistant experience with C-Level in an Entertainment Company or Partner in an Entertainment Law Firm 
• Bachelor’s Degree, Master’s Degree or JD a plus.