SUMMARY
The Executive Assistant II provides administrative and general office support. Supports efforts in implementing business strategy, mission, plans and goals. Conducts basic research, drafts reports, handles information requests. Performs clerical functions such as prepares correspondence, receives visitors, arranges conference calls, processes travel requests and reimbursements, maintains calendars and creates presentations.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Must have excellent attention to detail and organizational skills
Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
Assists and maintains executive calendars with increased complexity, schedules appointments, meetings, and travel arrangements. Coordinates and prioritize meeting requests, ensuring efficient use of time. Prepares meeting agendas, materials, and presentations as required.
Provides comprehensive administrative support to team, including drafting and proofreading correspondence, memos, reports, and presentations.
Handles incoming and outgoing communications, including phone calls, emails, and mail, and respond or redirect as appropriate.
Maintains an organized filing system for documents, records, and correspondence.
Handles sensitive and confidential information with the utmost discretion and maintain confidentiality in all aspects of the role. Ensures compliance with privacy regulations and company policies.
Assists in the coordination and execution of special projects, initiatives, and events as assigned. Conducts research, gathers data, and prepares reports or presentations as required.
EDUCATION AND EXPERIENCE
Bachelor's degree and two to four (2-4) years relevant experience and/or training, or equivalent combination of education/experience.
PHYSICAL DEMANDS
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
EOE including Disability/Vet
Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with over a dozen subsidiaries that operate as Limited Liability Companies (LLCs) engaged in multiple lines of business. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations. As the tribe continues to expand the number of economic opportunities, it is providing a positive impact for both Oklahoma and Chickasaw citizens.
CNI offers the prospect of working for a family of companies that blends the traditional values of integrity, honesty and hard work with potential career experiences in some of the most technically-advanced career settings available.
Providing work opportunities with desirable federal customers like the DOD, DOE, DOT, DOJ, and DHS motivates many of our employees and contributes to our outstanding employee retention rates. With several large, diverse contracts on-going, CNI provides opportunities in many areas of expertise. CNI prides itself on providing innovative solutions that lead the way in setting new industry standards.
CNI employs the best and brightest. We have worked hard to build an environment that provides employees with excellent benefits, career advancement and performance recognition programs. With locations across the United States, CNI offers the opportunity to match your area of expertise with the place that best suits your needs and interests. See what CNI has to offer you. You will be glad you did!
Equal Employment Opportunities Statement
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protects status.