Executive Assistant

Executive Assistant To The Chief Of Staff

Commissioner Rodney Ellis' Office, is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County. Key areas of focus for our organization include, but are not limited to: advancing more effective, fair and equitable criminal justice system; furthering economic justice, equity, and opportunity for all Harris County residents, especially those often and historically left behind by government programs; ensuring equitable outcomes in health and access to quality, affordable healthcare; fighting for environmental and climate justice that keeps all communities safe and healthy; equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century; building and defending voting rights and a democracy that ensures equitable representation; progressing equity and social and racial justice as common threads through all areas of public policy and public service.

We're looking for a highly organized, proactive professional to serve as Executive Assistant to the Chief of Staff. In this pivotal role, you'll help keep priorities moving, information flowing, and operations running smoothly while supporting key organizational initiatives and executive leadership. The ideal candidate is a trusted problem-solver who thrives in a fast-paced environment, enjoys creating systems and structure, and can confidently manage competing priorities with professionalism and discretion. If you're energized by supporting leaders, building efficient processes, and making a meaningful impact behind the scenes, we'd love to hear from you!

The Executive Assistant to the Chief of Staff plays a critical role in supporting the Chief of Staff by providing executive calendar management, meeting preparation, and high-level stakeholder communications. This role will maintain a dotted-line reporting relationship to the Chief of Staff's Executive Liaison, supporting coordination and alignment to ensure the Chief of Staff is equipped to advance strategic and organizational priorities.

Essential duties and responsibilities include:

• Provide executive calendar management for the Chief of Staff, balancing internal and external commitments while ensuring alignment with key priorities
• Manage meeting logistics including preparation of agendas, materials, and conference room reservations.
• Collect and format briefing materials, ensuring accuracy and alignment with leadership standards
• Support various organizational projects as assigned
• Draft or edit written correspondence as needed.
• Coordinate travel arrangements for the Chief of Staff.
• Develop systems to promote efficiency and knowledge sharing across the Chief of Staff's office and Administrative Services division.
• Maintain archives of key documents and correspondence for future reference and institutional continuity
• Serve as a key point of contact for the Chief of Staff's office, ensuring information flows effectively between the Chief of Staff, Commissioner's Engagement Team and internal divisions.
• Partner with the Commissioner's Engagement Team to ensure seamless information flow between the Commissioner, Chief of Staff, and internal divisions by maintaining and tracking the internal systems used to route information, engagement requests, and approval needs to the leadership team.
• Manage and track external stakeholder inquiries including correspondence between the Precinct, County Departments, and County Officials in a professional and timely manner.
• Develop and maintain a centralized calendar of events and engagements across the organization, providing visibility into key activities and milestones.
• Track key assignments and approvals on Monday.com
• Track departmental expenditures to ensure alignment with budgetary guidelines
• Manage and reconcile expense reports, travel reimbursements, and purchase orders
• Order and manage office supplies to ensure the Chief of Staff's office remains well equipped and organized

Harris County is an Equal Opportunity Employer. If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.