Business Operations, Calendar Management, Communication Skills, Conference Management, Establish Priorities, Executive Assistant Skills , Expense Reports, Logistics, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Proofreading, Systems Maintenance, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
Executive Assistant Floater
Location: San Francisco, CA 94104
Schedule: 100% Onsite | Monday–Friday
Job Type: 6 months Contract
Max Pay Rate: $53.34/hr
Job Type: Part time (2 Hours a day) 3pm - 5pm worker will be sitting at main reception desk. 10 hours per week.
Overview
We are seeking an experienced Executive Assistant Floater to provide high-level executive support across multiple teams within a fast-paced professional services environment. This role serves as a critical resource, providing coverage for Executive Assistants during vacations, leaves, and other absences while ensuring seamless support for executives and business operations.
The ideal candidate is a seasoned Executive Assistant who thrives in dynamic environments, adapts quickly to different executive styles, and has a strong track record of professionalism, reliability, and discretion.
Key Responsibilities
Executive Support
- Manage complex and frequently changing executive calendars
- Coordinate domestic and international travel arrangements, itineraries, and logistics
- Prepare and process expense reports accurately and timely
- Schedule meetings and coordinate conference rooms, technology, and hospitality needs
- Manage executive communications, correspondence, and inbox organization
- Draft, edit, proofread, and finalize business correspondence and presentations
- Anticipate executive needs and proactively resolve scheduling conflicts
Office & Reception Coverage
- Provide afternoon reception desk coverage on a rotating basis
- Welcome visitors and maintain a professional front-office experience
- Serve as a point of contact for internal and external stakeholders
Administrative Operations
- Coordinate meeting logistics and executive events
- Maintain organizational systems, trackers, contacts, and records
- Support special projects and ad hoc administrative requests
- Handle highly confidential information with professionalism and discretion
Partnership & Collaboration
- Liaise with executives, investors, clients, guests, and internal stakeholders
- Build strong relationships across teams and departments
- Provide coverage across multiple executive support teams as business needs change
- Contribute to a collaborative and team-oriented office environment
Qualifications
- 7+ years of Executive Assistant experience preferred
- Experience supporting senior executives in fast-paced environments
- Strong calendar management and travel coordination experience
- Experience handling expense reporting and executive communications
- Excellent verbal and written communication skills
- Exceptional organizational and multitasking abilities
- Ability to manage confidential information with discretion
- Strong problem-solving and prioritization skills
- Bachelor's degree highly preferred
What Makes Someone Successful
- Highly reliable and dependable
- Comfortable supporting multiple executives and teams
- Adapts quickly to new personalities and working styles
- Maintains professionalism under pressure
- Demonstrates strong ownership and accountability
- Thrives in a fast-paced, service-oriented environment