Executive Assistant - Fire

Executive Assistant - Fire

Salary

$21.41 - $25.42 Hourly

Location

City Hall West, Boise, ID

Job Type

Full Time Regular

Job Number

23 -07791

Department

Fire

Division

Fire Administration

Opening Date

11/10/2026

Closing Date

11/24/2026 12:00 PM Mountain

• Description
• Benefits
• Questions

Summary Statement

The Boise Fire Department is looking for an experienced Executive Assistant who understands what it takes to support a busy executive team. Supporting the Fire Chief, Chief Administrative Officer and Battalion Chiefs, this position requires someone who can anticipate needs, connect the dots and take action without waiting to be told what comes next. You'll manage executive schedules and communications while helping coordinate projects, budgets, meetings and department priorities.

We're looking for someone highly organized, confident with Microsoft Office, comfortable handling sensitive information and experienced working directly with senior leaders. This is an executive-level support role that requires sound judgment, initiative and the ability to stay several steps ahead.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Required Knowledge, Experience, And Training

• High school diploma or equivalent
• Six years of experience providing advanced executive administrative support.

Knowledge of:

• Software and technology tools, including Microsoft Office Suite and calendar management software.

Licensing And Other Requirements

• Valid state-issued drivers license.

Special Requirements

Applicants must be able to pass:

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Boise Police Department Criminal Justice Information System Background Check (BPD CJIS)

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• 100% Employer paid medical coverage for you and your family.
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours' notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Essential Functions

Performs highly complex and specialized tasks requiring considerable judgment, independent analysis and decision making. Provides leadership, coaching, and/or mentoring to a subordinate group.

Provides comprehensive administrative support to executives, including managing calendars, scheduling meetings and coordinating travel arrangements.

Serves as the primary point of contact for internal and external stakeholders, screening and directing inquiries, emails and phone calls.

Prepares and edits correspondence, reports, presentations and other documents for executive review and approval.

Conducts research on various topics, compiles data and prepares briefing materials for meetings and presentations.

Coordinates and oversees special projects, initiatives and events as assigned by executives.

Maintains confidentiality and discretion when handling sensitive information and documents.

Prioritizes and manages multiple tasks simultaneously, ensuring deadlines are met and priorities are aligned with executive objectives.

Anticipates executive needs and proactively addresses issues to enhance productivity and efficiency.

Collaborates with other administrative professionals and executive assistants to streamline office processes and optimize workflow.

Performs other duties as assigned. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Additional Required Knowledge, Experience, And Training

Ability to:

• Display strong attention to detail and accuracy in all aspects of work
• Be adaptable and flexible responding to changing priorities and needs of executives
• Utilize strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines
• Exercise discretion and confidentiality in handling sensitive information and documents
• Use excellent communication skills verbally and in writing to all levels inside and outside of the department
• Communicate effectively in the English language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Bachelors degree in business administration, office management, or related field.

Nine years of directly related experience.

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 50 pounds. Also, the employee is frequently pushing/pulling up to 10 pounds and occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions and outdoor weather conditions. Employees will also drive a vehicle as part of this position.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family
• Low-cost dental and vision options
• Post-employment health savings account

Retirement and Investment Plans:

• Required participation in PERSI Base Plan retirement benefits with standard employee and City contribution rates
• 401(k) or 457b pre-tax investment options with employer match
• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants
• Alternative transportation incentives

Paid Leave - City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City
• 13 paid holidays every year
• 8 hours of sick leave per month
• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you
• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts
• Supplemental Life Insurance
• Supplemental Disability Insurance
• Tuition reimbursement
• Free local bus pass
• Corporate discount programs
• AFLAC
• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues

Please visit our website for further details mybenefits.cityofboise.org

01

Do you possess a valid state-issued drivers license?

• Yes, I have a valid state-issued drivers license.
• No, I do not currently have a valid state-issued drivers license.

02

Are you at least 19 years of age or older?

• Yes
• No

03

Which best describes your experience directly supporting senior-level executives or organizational leaders?

• I have administrative experience but have not directly supported senior-level executives.
• I have less than 2 years of direct executive-level support experience.
• I have 2-4 years of direct executive-level support experience.
• I have 4-6 years of direct executive-level support experience.
• I have 6+ years of direct executive-level support experience.

04

Describe your experience directly supporting senior-level executives. Who did you support, and what responsibilities did you independently manage on their behalf?

05

Executive Assistants are often expected to anticipate needs and take action without being given specific direction. Please provide an example of a time you recognized what needed to happen next and took action before being asked.

Required Question

Employer City of Boise

Address 625 W Idaho St

Boise, Idaho, 83702

Website http://www.cityofboise.org