Executive Assistant

Executive Assistant

Location: Encino, CA

About Us

Our client is a boutique real estate private equity firm based in Los Angeles (Encino) with a diversified portfolio across multifamily and hospitality assets. Our platform focuses on value-add strategies and ground-up development nationwide, partnering with best-in-class operators and investors to create long-term value.

The Opportunity

We are seeking a highly organized, proactive, and polished Executive Assistant.. This is a high-impact role for someone who thrives in a fast-paced, entrepreneurial environment and enjoys being deeply involved across both professional and personal priorities.

This is not a behind-the-desk role—this individual will act as a true right hand to the CEO, anticipating needs, solving problems, and ensuring seamless day-to-day operations.

Key Responsibilities

• Manage complex and dynamic calendar scheduling across multiple time zones
  
• Oversee and respond to CEO communications, including email management and prioritization
  
• Support recruiting efforts in partnership with HR (job postings, resume review, candidate pre-screening)
  
• Coordinate onboarding and offboarding logistics with IT and internal teams
  
• Arrange detailed domestic and international travel, including comprehensive itineraries
  
• Track and manage work orders across personal and company properties to ensure timely completion
  
• Plan and coordinate social events, both in Los Angeles and during business travel
  
• Prepare and manage expense reports
  
• Handle reservations, purchasing, and gifting (including investor relations touchpoints such as birthday gifts)
  
• Coordinate staff events, engagement initiatives, and office culture efforts
  
• Liaise with vendors, house manager, and service providers for household and property needs
  
• Maintain office operations, including supply management and team recognition (birthdays, anniversaries)
  
• Provide after-hours support as needed, particularly during travel or critical meetings
  
• Serve as a trusted partner to the CEO, providing support across a wide range of business and personal initiatives
  

Requirements

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred
  
• 3+ years of Executive Assistant experience, ideally supporting senior leadership
  
• Experience supporting high-net-worth individuals or working in a concierge-style environment is a plus
  
• Exposure to international travel coordination (Europe preferred) is a plus
  

What Will Set You Apart

• Highly motivated with a proactive, “no task too small” mindset
  
• Exceptional organizational skills and attention to detail
  
• Ability to adapt quickly and manage last-minute changes with composure
  
• Professional, polished, and service-oriented demeanor
  
• Strong discretion and ability to handle highly confidential information
  
• Resourceful problem solver with a high level of ownership
  

Benefits