Leadership support:
- Assist in managing day-to-day administrative support operations of the department/office.
- Schedule and manage meetings with executive leaders from COM-P, UA, and partner hospitals.
- Prioritize and arrange meetings, conferences and appointments for department leadership; make necessary travel reservations and itineraries; determine and prepare background materials needed.
- Prepare and design materials for meetings as directed, and take meeting minutes.
- Investigate, evaluate and resolve typical administrative/operational problems or situations impacting staff/faculty units.
- Manage all logistics for meetings. (room reservations, technical support, food and beverages, parking arrangements, communication to participants, etc.)
- Coordinate with Office of Faculty Affairs and Human Resources to facilitate faculty and staff recruitments and other committees as needed, with direction.
- Schedule interviews and manage logistics for job applicants.
Department Support:
- Prioritize workload, meetings, and appointments to meet work unit operations. Assist in the coordination and implementation of multiple projects.
- Provide skilled support on a variety of strategic initiatives, with direction. (such as organizing documents, tracking progress, action items)
- Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations.
- Investigate, evaluate and resolve typical administrative/operational problems or situations impacting staff/faculty units.
- Work with appropriate administrative offices for website updates as required.
Financial Management Activities:
- Purchases & bill pay for department. (P-card, Disbursement Vouchers, travel & other reimbursements)
- Maintain finance documentation as required.
General Office Operations:
- Compose confidential correspondence when required, as directed.
- Organize and file office documents as required. (department inbox, phone lists, inventory, etc.)
- Coordinate business affairs, personnel matters and may interpret policies and procedures.
- Order supplies, other duties as assigned.
Knowledge, Skills & Abilities:
- Demonstrated ability to build and maintain positive working relationships.
- Proficient in English composition, including grammar, spelling, and punctuation.
- Competence in performing basic mathematical calculations.
- Skilled in using personal computers and related software applications.
- Proficient in Microsoft Outlook Suite.
- Capable of analyzing problems and making sound decisions.
- Effective in both verbal and written communication.