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Secretarial, Clerical and Administrative Assistant Jobs

Executive Assistant

Pinnacle Recruitment Services

Bakersfield, CA

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JOB DETAILS
SKILLS
Administrative Skills, Brokerage, Business Operations, Calendar Management, Commercial Real Estate, Communication Skills, Construction, Detail Oriented, Documentation, Escrow, Establish Priorities, Executive Assistant Skills , File Maintenance, Follow Through, Insurance Documentation, Leadership, Leasing, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Proofreading, Property Maintenance, Property Management, Proposal Schedule, Real Estate, Team Player, Time Management, Travel Planning, Vendor/Supplier Relations, Writing Skills
LOCATION
Bakersfield, CA
POSTED
Today
About the Opportunity

Our client is a well-established, highly respected organization seeking an experienced Executive Assistant to support senior leadership in a dynamic, fast-paced environment. This is an outstanding long-term career opportunity with a stable company that values professionalism, collaboration, and employee longevity.

The ideal candidate is highly organized, proactive, and thrives on managing multiple priorities while serving as a trusted partner to executive leadership. Exceptional communication, discretion, and professionalism are essential.

Key Responsibilities
  • Provide high-level administrative support to executive leadership, managing complex calendars, meetings, travel arrangements, and scheduling priorities.
  • Coordinate commercial property management activities, serving as the primary liaison between ownership, tenants, vendors, contractors, and service providers.
  • Assist with commercial real estate transactions, including organizing documentation, coordinating timelines, and communicating with attorneys, escrow officers, brokers, and other third parties.
  • Draft, edit, and proofread professional correspondence, reports, presentations, contracts, and other business documents.
  • Manage high-volume email communications, prioritizing correspondence and responding on behalf of executives when appropriate.
  • Maintain confidential files, contracts, leases, and corporate records with exceptional attention to detail.
  • Coordinate vendor relationships, obtain proposals, schedule maintenance, and ensure projects are completed on time.
  • Track deadlines, renewals, insurance certificates, and other critical business documentation.
  • Prepare meeting materials, agendas, and follow-up action items.
  • Assist with special projects and operational initiatives as assigned by executive leadership.
  • Serve as a professional point of contact for internal teams, clients, tenants, vendors, and business partners.
Qualifications
  • 5+ years of experience supporting executives in an Executive Assistant or Senior Administrative role.
  • Experience supporting commercial property management, real estate, construction, legal, or professional services environments is highly preferred.
  • Strong understanding of commercial real estate transactions, leases, vendor coordination, or property operations is a plus.
  • Exceptional written and verbal communication skills with the ability to produce polished, professional correspondence.
  • Outstanding organizational and time management abilities with the capacity to manage multiple priorities simultaneously.
  • High level of discretion and professionalism when handling confidential information.
  • Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Self-motivated, resourceful, and able to anticipate the needs of executive leadership.
  • Strong attention to detail with excellent follow-through and problem-solving abilities.
What Our Client Offers
  • Long-term career stability with an established and successful organization.
  • Collaborative, team-oriented work environment.
  • Opportunity to work closely with executive leadership and play a key role in daily business operations.
  • Competitive compensation and comprehensive benefits package.
  • A company culture that values loyalty, professionalism, and long-term employee growth.

About the Company

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Pinnacle Recruitment Services

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