Executive Assistant

Cristcot

Austin, TX

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JOB DETAILS

SKILLS

Administrative Skills, Artificial Intelligence (AI), Best Practices, Biotech and Pharmaceutical, Board Meeting, C-Level Management, Communication Skills, Cross-Functional, Detail Oriented, Executive Assistant Skills , Healthcare Providers, Identify Issues, Interpersonal Skills, Leadership, Meeting Minutes, Microsoft Office, Microsoft Product Family, Microsoft SharePoint, Operational Improvement, Operations Management, Organizational Development/Management, Organizational Skills, Problem Solving Skills, Process Improvement, Project Execution, Team Player, Time Management, Willing to Travel

LOCATION

Austin, TX

POSTED

3 days ago

About Cristcot

We are in the business of addressing the problem within the problem. We focus on the details and connections that other, major pharma companies have left ignored for years. There are better ways, better drugs and better formulations and we will make them a reality by analyzing, understanding and solving the problems within the problems.

Job Summary

We are seeking a full-time, on-site Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization's ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum. This is more than a traditional administrative support role. The ideal candidate enjoys solving problems, driving projects forward, improving systems, and acting as a strategic extension of the CEO.

Primary Relationships

You will work in close partnership with the CEO and senior leadership, collaborating broadly across the organization to support key priorities. You will also engage with investors, board members, consultants, healthcare providers, and other external partners, representing the company with professionalism, clarity, and discretion.

Primary Job Responsibilities

Manage and protect the CEO's calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams
Arrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hours
Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detail
Lead and track cross-functional projects; monitor timelines, deliverables, and accountability across departments
Drive process improvements and operational initiatives that increase organizational effectiveness and scalability
Serve as a liaison between the CEO and internal or external stakeholders with clear, timely communication
Manage and safeguard confidential information with discretion and sound judgment
Provide personal administrative support as needed, exercising the same level of professionalism, confidentiality, and discretion expected in all aspects of the role
Design, implement, and refine organizational systems and workflows that improve efficiency and execution
Identify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive's preferences grow
Contribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situation
Continuously adopt new tools, technologies, and best practices that enhance executive support and organizational effectiveness

Skills and Qualities We Value

High level of integrity, discretion, and emotional intelligence
Proven ability to work independently without daily direction while supporting a high-demand executive
Strong communication skills and the ability to build trust through reliability and professionalism
Positive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situations
Commitment to continuous learning and improving internal processes
Comfort working across multiple departments and leading project execution
Ability to stay composed, organized, and solutions-oriented under pressure

Qualifications

A minimum of Associate's degree required; Bachelor's degree preferred
8+ years supporting senior executives with combined experience in executive assistance and project or operations management
Experience supporting a founder, CEO, or C-level executive preferred
Demonstrated experience managing confidential information and sensitive communications
Strong experience managing competing priorities, shifting deadlines, and high-volume demands
Advanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platforms
Biotech, pharma, or tech experience is advantageous but not required
Background working in a fast-paced, high-growth environment preferred
Familiarity using modern productivity and AI tools (Microsoft Copilot, ChatGPT, or similar) to improve efficiency is a plus
Onsite availability in Austin, TX, Monday through Friday
Ability to travel up to 10%

What Makes Someone Effective in This Role

Success in this position comes from anticipating needs before they surface, creating structure in complexity, and bringing a calm, trustworthy presence to every interaction. We value those who take initiative, work with care and discretion, and help a CEO and organization operate at their highest level.

Executive Assistant

Cristcot

Austin, TX

About the Company

Cristcot

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