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Secretarial, Clerical and Administrative Assistant Jobs

Executive Assistant

Addison Group

Austin, TX

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JOB DETAILS
SALARY
$80,000–$90,000 Per Year
SKILLS
Accounting, Administrative Skills, Business Operations, Calendar Management, Channel Support, Communication Skills, Dental Insurance, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Follow Through, High School Diploma, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multitasking, Operational Improvement, Operational Support, Operations Processes, Operations Research, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Professional Services, Project Schedule, Project/Program Coordination, Project/Program Management, Record Keeping, Records Management, Reporting Skills, Supplier Relationship Management (SRM), Time Management, Vendor/Supplier Relations, Vision Plan, Writing Skills
LOCATION
Austin, TX
POSTED
Today
PITCH (Overview of Job): Executive Operations Coordinator

JOB DETAILS



The Executive Operations Coordinator serves as a key administrative and operational partner, supporting leadership with complex scheduling, project coordination, and day-to-day business operations. This individual will help drive efficiency across multiple priorities, ensuring calendars, communications, records, and administrative processes run seamlessly. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment where discretion and professionalism are paramount.

Key Responsibilities
  • Manage complex calendars, scheduling, and meeting coordination for leadership
  • Coordinate internal and external meetings, ensuring logistics and materials are prepared in advance
  • Maintain accurate records, documentation, and operational files
  • Assist with expense reporting, invoice tracking, and administrative accounting functions
  • Support special projects, research initiatives, and operational process improvements
  • Serve as a point of contact for vendors and external partners
  • Coordinate office-related logistics and administrative functions
  • Prepare reports, presentations, and correspondence as needed
  • Anticipate scheduling conflicts and proactively resolve issues
  • Monitor deadlines and ensure follow-through on key initiatives
  • Provide occasional after-hours support for urgent business needs
Required Qualifications
  • High School Diploma required; Bachelor's Degree preferred
  • 4+ years of Administrative Assistant, Executive Assistant, or Operations Coordinator experience
  • Extensive calendar management and scheduling experience
  • Advanced proficiency with Outlook, Microsoft Office Suite, and Excel
  • Strong organizational and prioritization skills
  • Excellent written and verbal communication abilities
  • Ability to manage multiple projects simultaneously in a fast-paced environment
  • Professional demeanor with a high level of discretion and confidentiality
  • Strong attention to detail and follow-through
Preferred Qualifications
  • Experience supporting executives or senior leadership teams
  • Background in hospitality, professional services, corporate operations, or private office environments
  • Experience managing vendor relationships and coordinating operational projects
  • Familiarity with expense management and administrative accounting functions
Ideal Candidate Profile

Must Have:
  • 4-5+ years of true administrative support experience
  • Heavy calendar management experience
  • Strong Excel and organizational skills
  • Stable work history
What They're Looking For:
  • Excellent prioritization skills
  • Ability to adapt to different personalities and communication styles
  • Professional, polished, and execution-focused
  • Someone who is proactive, reliable, and enjoys keeping operations running smoothly
Not a Fit:
  • Frequent job hopping
  • Primarily contract-based backgrounds
Compensation & Benefits
  • Base Salary: $80,000 - $90,000
  • Medical, Dental, and Vision Insurance
  • Hybrid schedule (1 remote day per week)
  • Standard business hours (8:00 AM - 5:00 PM)

About the Company

A

Addison Group

Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.

Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.
COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1999
WEBSITE
http://www.addisongroup.com/

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