Executive Assistant

Executive Assistant

Salary

$59,550.40 - $81,224.00 Annually

Location

700 Lavaca Street, Austin, TX

Job Type

Full Time

Remote Employment

Flexible/Hybrid

Job Number

26-10780

Department

Technology and Operations

Opening Date

07/17/2026

Closing Date

7/31/2026 11:59 PM Central

• Description
• Benefits
• Questions

Job Summary

Travis County provides a full array of benefits. We offer comprehensive health insurance, an on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, parental leave, retirement plan; not to mention a friendly, stable work-life balance environment. This position is eligible for teleworking, with in-office when needed.

Travis County is seeking an Executive Assistant to provide high-level administrative and operational support to the Project Planning Manager within the Technology and Operations Executive Office. Working under the direction of the Project Planning Manager, the Executive Assistant supports the coordination of administrative operations, executive communications, project activities, and organizational initiatives for the County Executive for Technology and Operations and senior leadership.

The Project Planning Manager assigns priorities and delegates work to the Executive Assistant to ensure efficient office operations and timely completion of projects. The Executive Assistant assists with calendar management, meeting coordination, document preparation, records management, correspondence, and special projects while serving as a liaison between the Executive Office, County departments, elected officials, external agencies, and the public. This position helps facilitate communication, coordinate activities across departments, and supports the successful execution of executive initiatives.

Duties and Responsibilities

• Provides executive administrative support as directed by the Project Planning Manager, including managing calendars, scheduling meetings, coordinating travel and events, preparing correspondence, and organizing executive materials for the County Executive and Technology and Operations leadership.
• Coordinates administrative activities and special projects assigned by the Project Planning Manager. Tracks project milestones, deadlines, action items, and deliverables to ensure timely completion of assignments.
• Reviews incoming correspondence, meeting materials, and agenda items; drafts responses, prepares briefing materials, and routes information to the appropriate department or leadership staff for action.
• Assists with preparation for Commissioners Court meetings, executive leadership meetings, budget discussions, strategic planning sessions, and other official meetings by assembling supporting documentation, preparing agendas, recording action items, and coordinating follow-up activities.
• Serves as a liaison between the Executive Office, County departments, elected officials, attorneys, boards and commissions, governmental agencies, vendors, and the public by facilitating communication and coordinating administrative activities.
• Responds to routine inquiries from internal and external stakeholders or directs requests to the appropriate department or staff member. Maintains professionalism and confidentiality while handling sensitive information.
• Supports office operations by maintaining records, processing administrative documents, coordinating purchasing and budget-related paperwork, assisting with contracts and invoices, and ensuring compliance with County administrative procedures.
• Assists the Project Planning Manager with coordinating office workflow, monitoring assignments, maintaining project tracking systems, and supporting implementation of departmental initiatives and process improvements.
• Coordinates meetings, workshops, conferences, and special events, including logistics, meeting materials, attendance tracking, and post-meeting follow-up.
• Conducts research, compiles data, prepares reports, and develops presentations to support executive decision-making, project planning, and organizational initiatives.
• Maintains official records, files, and documentation in accordance with County records management policies and administrative procedures.
• Performs other work-related duties as assigned.

Minimum Requirements

Education and Experience:

Bachelors degree in Government, Public Administration, Business Administration or a directly related field AND three (3) years of responsible administrative experience in a service-oriented organization;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Knowledge, Skills, and Abilities:

Knowledge of:

• County governmental policies and procedures.
• Standard office administration practices and procedures.
• Specialized subject matter.
• Personnel rules and procedures.
• Policies, practices, procedures and terminology of assigned function.
• Accounting, purchasing and budgeting procedures and techniques.
• Constituent interests and issues.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.
• May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
• Executive office operations, office administration principles, and records management.
• Project coordination principles, workflow management, and administrative processes.
• Computer applications including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), databases, document management systems, and other business software.

Skill in:

• Coordinating multiple assignments, projects, and priorities in a fast-paced executive office.
• Organizing executive calendars, meetings, travel, and special events.
• Conducting research and compiling information to support administrative and operational decision-making.
• Maintaining important files and records.
• Compiling data and writing clear and comprehensive reports and letters.
• Problem-solving, prioritization, organization, and time management.
• Communicating effectively, both verbally and in writing.
• Using office technology and software applications to improve efficiency and productivity.

Ability to:

• Provide high-level administrative support while managing multiple priorities and changing deadlines.
• Work independently and collaboratively under the direction of the Project Planning Manager.
• Coordinate administrative activities across multiple departments and organizational levels.
• Receive, research, organize, prioritize, and communicate information accurately and effectively.
• Exercise sound judgment, discretion, and professionalism when handling confidential or sensitive information.
• Prepare correspondence, reports, presentations, meeting materials, and other administrative documents with minimal supervision.
• Coordinate meetings, events, and executive schedules while anticipating logistical needs.
• Monitor project timelines, maintain tracking systems, and follow through on assignments to completion.
• Assist with budget-related administrative activities, purchasing documentation, records management, and office operations.
• Develop and maintain effective working relationships with County officials, employees, external agencies, vendors, and the public.
• Adapt to changing priorities and support special projects and organizational initiatives as assigned.
• Identify opportunities to improve administrative processes, workflow, and organizational efficiency.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: 8 am - 5 pm, Monday-Friday.

Location: 700 Lavaca Street Austin, Texas 78701

This position is eligible for teleworking, with in-office when needed.

Department: Technology and Operations

Criminal Background Check and Employment Verification required. CJIS Fingerprints required.

For updates or questions on this position, contact: ashley.pena@traviscountytx.gov

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2026 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union

Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation

Employees may enroll in a tax- free sheltered investment plan through payroll deduction.

Direct Deposit

Employees may sign up for direct bank deposit.

Employee Assistance Program

Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations

Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic

Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.

Holidays

An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.

Insurance

Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.

The following benefits are employee paid:

• Dental
• Vision
• Supplemental Life, AD&D
• Dependent Life
• Short Term Disability
• Long Term Disability
• Long Term Care

New employees are covered on the first day of the month following 28 calendar days of employment.

Longevity

Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.

On the regular payday on or after the employees fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.

Parking

A limited number of assigned parking spaces are available to employees in the Courthouse Complex.

Personal Holidays

Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:

January - March

3 personal holidays

April - June

2 personal holidays

July - September

1 personal holiday

October - December

None

New employees are eligible to take personal holidays after 90 days of employment.

Retirement

Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.

Sick Leave

Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.

Parental Leave

Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.

Tuition Refund

Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.

Vacation

Based on years of county service, regular, full-time employees earn vacation time at the following rates:

0 to 5 years

4.0 hours per pay period

6 to 10 years

4.5 hours per pay period

11 to 15 years

5.0 hours per pay period

16 to 20 years

5.5 hours per pay period

21 plus years

6.0 hours per pay period

Part-time employees earn vacation leave on a pro-rated basis.

Workers Compensation

The county provides all employees workers compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work.

01

How do you keep track of multiple deadlines, assignments, and follow-up items for yourself and your supervisor?

02

Describe your experience tracking projects, deadlines, or action items across multiple departments.

03

Describe the largest or most complex meeting or event you have coordinated. Approximately how many attendees were involved, and what was your role?

04

How do you remind your manager of outstanding items that need to be completed?

05

Approximately how?many calendars have you managed simultaneously?

• None
• One
• Two
• Three to five
• More than five

Required Question

Employer Travis County

Address 700 Lavaca Street

Austin, Texas, 78701

Website https://www.traviscountytx.gov/human-resources/jobs