Executive Assistant

Innova Solutions has a client that is immediately hiring for an Executive Assistant

Position type: Full Time - Contract
Duration: 12 Months Contract
Location: Atlanta, GA 30354

As an Executive Assistant, you will:

• Executive Support & Calendar Management
• Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
• Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Communication & Stakeholder Management
• Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
• Handle and resolve routine and sensitive inquiries independently where appropriate.
• Meeting & Event Coordination
• Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
• Capture and distribute meeting notes, action items, and follow-ups.
• Administrative & Operational Support
• Draft, edit, and format correspondence, presentations, and reports.
• Support internal processes and contribute to improving administrative systems and team workflows.
• Financial & Systems Administration
• Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
• Manage IT requests and other internal system needs for executives.
• Team & Culture Support
• Assist in planning and executing team events, offsites, and engagement activities.
• Support visitor management (including VIP badges and tours), and contractor ID renewals.
• Compliance & Workplace Operations
• Ensure adherence to company policies, procedures, and safety practices in all administrative processes.

• High school diploma or equivalent.
• Prior experience of operating in an Executive Assistant role, (5 years direct experience, 10+ years' work experience in related roles)
• Demonstrated proficiency in typing and digital system management
• Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.

• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint.
• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.