Executive Assistant

Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Join Aprio's Assurance team and you will help clients maximize their opportunities. Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for an Executive Assistant to join their dynamic team.

Aprio is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Practice Group Leader and Operations Team for Assurance. In this hybrid role, you will serve as a trusted partner to senior leadership - managing complex schedules, communications, and projects with discretion and sound judgment. The ideal candidate brings executive-level administrative experience, a professional service mindset, and the ability to thrive in a dynamic, fast-paced environment.

Responsibilities:

• Provide executive-level support primarily to the Practice Group Leader for Assurance, with additional support to the extended operations team as needed. Work independently and proactively to manage priorities, workloads and project timelines.
• Oversee complex calendars, including scheduling appointments, coordinating meetings, and preparing agendas and pre-meeting materials.
• Proactively manage email communications, applying sound judgment to prioritize tasks and keeping your leader informed of critical matters.
• Leverage the organization's technology stack to maintain records, track projects, manage billing, and monitor reporting.
• Manage sensitive and confidential business matters with discretion while providing support on special projects.
  Coordinate travel arrangements, including transportation, lodging, itinerary planning, and managing expense reports.
• Act as a liaison between the executives and other departments, clients, and external stakeholders.
  Establish and maintain a rapport with internal clients and vendors.
• Support event planning and team activities by coordinating schedules, sending invitations, securing venues, arranging catering, and managing travel and accommodations.
• Work closely with the administrative team throughout the different practices to collaborate on joint initiatives and projects.
• Manage special projects assigned by the executives.
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• A minimum of five years of executive-level administrative support experience, preferably within a professional services firm.
• Bachelor's degree from an accredited college/university or equivalent work experience.
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work a flexible schedule and overtime as needed.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Able to consistently demonstrate high quality work.
• Proactive and able to anticipate the needs of the executives.
• Ability to adapt to changing priorities.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced environment.
• Ability to maintain a high level of professionalism.