Executive Assistant /Action Officer

Create, type, merge, revise, update, format, proofread, serialize, print, prepare, and route documents, presentations, Naval Messages, and correspondence for Government review and issuance, including handwritten and marked up materials, sketches, draft electronic documents, previous electronic versions, and databases. Provide schedule management support such as maintaining schedules, databases, spreadsheets, presentations, and correspondence using data provided by the Program Office.

Overview:

VTG is seeking an Executive Assistant / Action Officer to support our customer in at the Washington, DC Navy Yard for the Conventional Prompt Strike (CPS) Program under the Department of the Navy. This candidate will support the SPC 4 team by providing support to ensure maximum efficiency throughout the team. The ideal candidate will have experience with DoD and Navy correspondence practices, understanding of chain of command and governance.  Must have prior support of multi-disciplinary engineering environment. This position is onsite at Washington, D.C. Navy Yard with occasional telework.

 

Responsibilities:

 

• Create, type, merge, revise, update, format, proofread, serialize, print, prepare, and route documents, presentations, Naval Messages, and correspondence for Government review and issuance, including handwritten and marked up materials, sketches, draft electronic documents, previous electronic versions, and databases.
• Prepare, develop, and coordinate Government reviews, and distribute briefings, action tracking lists, after action reports, lessons learned, and meeting minutes for the record.
• Support travel management functions which include pre and post audits of travel authorizations and vouchers in the Defense Travel System (DTS), approvals, conference administration, and general customer assistance.
• Maintain office staffing lists and organization charts.
• Copy, duplicate, scan, and collate documents for distribution.
• Enter visit requests in the security portal including researching Security Management Office (SMO) Codes and POCs and confirming receipt with the receiving activity.
• Provide schedule management support such as maintaining schedules, databases, spreadsheets, presentations, and correspondence using data provided by the Program Office.
• Provide coordination, administration, and technical support for meeting and conference support.
• Prepare and coordinate agendas.
• Responsible for delivering conference agendas, presentation materials, and recording meeting minutes.

Qualifications:

Required skills:

• Must have one of the following for Mid/Jouney level:
  • A bachelor's degree in a relevant field and at least (5) years of professional/internship engineering experience, OR
  • A master's degree in a relevant field and at least two (2) years of professional experience, OR
  • At least eight (8) years of demonstrated experience in specific task area
• Must have one of the following for the Senior level:
  
  • a) A bachelor's degree in a relevant field and 11 years of professional/internship engineering experience, OR 
  • b) A master's degree in a relevant field and at least 10 years of professional experience
• Must have the ability to obtain and maintain a Secret level clearance. Fully adjudicated Secret clearance is preferred.
• Must be a U.S. citizen.
• Must have multi-disciplinary engineering support experience (2-3yrs)
• Highly proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word).
• Capacity to work independently without significant guidance and be able to exercise good judgment.
• Experience with the Defense Travel System (DTS).
• Analyze and interpret program data to identify any risks, issues, solutions, and recommendations.
• Ability to manage and prioritize numerous assignments.

 

Preferred skills:

• Expertise in DoD roles, missions, and organizational structure.
• Experience with multiple engineering disciplines is a plus!