Executive and Administrative Manager

The Executive and Administrative Manager is the operational heartbeat of our Atlanta headquarters and a trusted partner to our Executive Leadership Team. This highly visible role blends executive support, workplace operations, and employee experience to ensure our headquarters runs seamlessly andreflects the professionalism, culture, and high standards that define CENTEGIX. From coordinating critical leadership initiatives and Board engagements to creating an exceptional environment for employees and visitors, you will play a key role in enabling organizational success and supporting the continued growth of our mission-driven company.

Position Responsibilities

Executive Administration

• Lead the end-to-end strategy and execution for 3-4 annual Board of Directors meetings and dinners, as well as the annual Senior Leadership Team (SLT) Retreat. This includes total oversight of venue sourcing, high-end catering, complex travel logistics, and the preparation of all meeting materials.
• Provide dedicated administrative support to two C-Level Executives, including proactive calendar management, expense management and the coordination of complex travel arrangements (flights, lodging, and ground transportation) as needed.
• Serve as the primary point of communication for our investors' administrative teams, ensuring seamless coordination and professional alignment between organizations.
• Act as a responsive and professional touchpoint for all Board and Advisory Board inquiries, resolving requests with a high degree of urgency and discretion.

• Proactively manage the budget for office supplies and snacks; ensure a consistent white-glove experience for employees and guests.
• Greet guests, manage the visitor experience, and maintain a tour-ready office at all times. This includes daily walkthroughs to ensure common areas, kitchens, and conference rooms are pristine, organized, and fully functional.
• Act as the primary liaison for the cleaning crew. Define cleaning standards, create checklists, schedule deep-cleanings, and conduct regular inspections to ensure performance meets company expectations.
• Manage the building portal for all property management requests. Program and audit guest and employee access badges to ensure office security.
• Manage all incoming/outgoing mail and packages. Act as the digital gatekeeper by scanning and routing sensitive documents to the appropriate departments.
• Proactively manage the budget for office supplies and snacks; ensure a consistent white-glove experience for employees and guests.
• Partner with HR for different personnel support such as assisting with catering, purchasing employee gifts, badge distribution, onboarding experience and more.
• Purchase company swag and merchandise as requested.
• Coordinate hotel room blocks for visiting teams and manage the company's internal reservation system for conference spaces.

• 5+ years of experience in Office Management, Executive Support, or Hospitality Operations.
• Proven ability to communicate effectively and confidently with C-suite executives, investors, and Board members.
• Experience planning multi-day offsites or high-end corporate events from start to finish.
• Basic understanding of invoicing, expense reports, and accounts payable workflows.
• Advanced skills in Google Workspace, Slack and other basic systems as required.
• Nice to have - current Notary Public (or willingness to obtain it)

• Hybrid work environment. You will be in the office ~3 Days with flexibility.
• Participation in company wide discretionary bonus
• Fifteen days of PTO plus twelve company holidays
• Three days of paid Sick Leave and one floating holiday
• Monthly device(s) reimbursement
• Up to $2500/year reimbursement for eligible education expenses
• We offer a range of Healthcare plans to meet your needs (medical, dental, vision)
• 401(k) Plan with 4% employer contribution to help you plan for the future
• Employee Referral Bonus
• Charitable Program Match

• Applications will be reviewed and managed through our official recruiting process
• Interviews will be conducted by CENTEGIX employees
• CENTEGIX will never ask candidates for payment, gift cards, cryptocurrency, banking information, or financial account details during the recruiting process
• Official offer letters will only be extended following a completed interview process