Vote.Online, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.
JOB DESCRIPTION: Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping internal processes running smoothly and ensuring effective communication across teams and external partners. Responsibilities include handling invoices, coordinating schedules, maintaining office supplies, and supporting day-to-day administrative needs. This is an entry-level position with strong growth potential for candidates interested in organizational operations and leadership support.
PRIMARY RESPONSIBILITIES:
The primary responsibilities include, but are not limited to the following:
- Maintain and update data across internal systems, including Google Sheets
- Process, track, and ensure timely payment of invoices
- Coordinate scheduling and respond to internal and external communications
- Build and maintain professional relationships with aligned organizations
- Oversee organization and upkeep of the Vote Online Airtable database
- Manage and organize files within Google Drive
- Support general administrative and operational needs of the Executive team
MINIMUM QUALIFICATIONS:
- 1–2 years of experience in an administrative, research, or support role
- Strong written and verbal communication skills, with an emphasis on clarity and professionalism
- Proficiency with Google Workspace, including Docs and Sheets
- Highly organized with the ability to manage tasks, timelines, and information efficiently
- Demonstrates reliability, accountability, and a consistent follow-through on responsibilities
- Able to work independently, take initiative, and manage priorities without constant oversight
- Detail-oriented with a strong sense of ownership over assigned work
- Dependable, responsive, and able to meet deadlines in a timely manner
“WOW!” SKILLS:
- Past Executive Assistance experience
- Past/present involvement in civic engagement
All applicants will be subject to a background check and would be required to sign an NDA for employment.