Executive Administrative Assistant – Confidential Company – San Antonio, Texas

What Is The Role...

The Executive Administrative Assistant will provide high-level administrative support to multiple Vice Presidents within a large, complex operational organization. This individual will serve as a trusted partner to senior leadership, managing executive calendars, coordinating meetings and travel, preparing reports, and helping keep critical business operations running smoothly.

THIS COMPANY OFFERS...

• Opportunity to partner closely with senior leadership and gain visibility across multiple business functions
• A collaborative, team-oriented culture with strong employee tenure and long-term career growth
• High-impact role supporting key operational, engineering, and financial leaders
• Exposure to a dynamic, fast-paced environment where no two days are the same
• The chance to become a trusted resource within a respected and well-established organization

YOUR TYPICAL DAY...

• Managing complex calendars and coordinating schedules for multiple Vice Presidents
• Arranging meetings, travel, and organizational events while anticipating scheduling conflicts
• Preparing reports, presentations, correspondence, and executive materials
• Monitoring expenses, invoices, budgets, and administrative reporting activities
• Communicating with leaders, departments, and field locations to gather and distribute information
• Serving as a key point of coordination across teams and helping leadership stay organized and informed
• Handling confidential information with professionalism, discretion, and sound judgment

BACKGROUND PROFILE...

• 8+ years of executive or senior-level administrative support experience
• Experience supporting multiple executives and managing competing priorities
• Exceptional calendar management, organization, and follow-through skills
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience coordinating travel, meetings, expenses, and executive reporting
• Ability to work independently, anticipate needs, and adapt to changing priorities
• Professional presence with excellent communication skills and a high level of confidentiality

Meet Your Recruiters

Korinne Bridgeforth | Talent Acquisition Specialist
Direct: 210.807.5662 | kbridgeforth@deaconrecruiting.com

Cathi Mitchell Beecroft | Director
Direct 210.807.5628 | cmitchell@deaconrecruiting.com

Nina Sauceda | Talent Acquisition Specialist
Direct 210.807.5612 | larmstrong@deaconrecruiting.com