Executive Administrative Assistant - Financial ServicesJob at a Glance
Title: Executive Administrative Assistant - Financial Services
Location: NYC - onsite
Contract: W2 only
Pay: $ 35 /hour + optional medical, dental, vision, 401(k) match
Overview
This role provides administrative support to executive-level employees, with a focus on complex calendar management, meeting coordination, and travel arrangements. The position requires strong organization, discretion with confidential materials, and proficiency across Microsoft Office and proprietary applications.
Key Responsibilities
- Calendar Management – complex agenda and setting of meetings across all time zones
- Schedule and track client meetings and support, including Board and Regulatory meetings
- Domestic & International Travel arrangements; expense claims, expedited travel services
- Coordinate webcasts, video and telepresence conferences as needed
- Preparation and coordination of departmental meetings, events, and Town Halls
- Managing logistics for visitors
- Assist with the onboarding process of new hires and transfer candidates
- Ordering, replenishment, arrangement and distribution of departmental supplies
- Maintain current e-mail distribution lists in Outlook
- Modification and distribution of departmental reports
- Completion of any reasonable projects or tasks, as requested by management
- Manage principals' inbox/outbox with extensive follow up as needed
- Utilize several applications, both proprietary systems and the Microsoft Office Suite
Required Skills
- Excellent calendar management skills, including the coordination of complex executive meetings
- Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees
- Experience handling confidential materials at all levels
- Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint
- Experience in coordinating travel (both Domestic & International) and extensive experience in expense reporting
- Knowledge of principles and processes for providing customer and personal services
- Demonstrated ability to quickly learn and become proficient with a wide range of software applications, including both proprietary systems and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Required Education
- Undergraduate degree in related business field of study
Preferred Skills
- A minimum of 2+ years of relevant experience
Why Should I Apply?
This opportunity offers broad exposure to executive-level support, complex scheduling, and high-visibility meeting coordination. Apply to contribute in a fast-paced environment requiring discretion, precision, and strong operational execution.
About CEI:
As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.
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