Documentation Specialist

Job Title: Documentation Specialist (Right of Way / Land Acquisition)
Location: Birmingham, AL
Duration: 3 Years

Summary

Supports land acquisition/right-of-way projects through document management, title research, data entry, and administrative coordination.

Key Responsibilities

• Manage/maintain land acquisition documents (filing, scanning, data entry)
• Prepare and review deeds, easements, and conveyance documents
• Conduct title research (online & county courthouses)
• Process document recordation and maintain document systems
• Support project admin tasks (meetings, invoices, tracking)
• Perform QA on files and ensure compliance with procedures
• Coordinate mailouts and maintain project files

Required Skills

• 2–5 years document specialist experience (land/right-of-way preferred)
• Title research or ability to read land/legal descriptions
• MS Office proficiency
• Strong attention to detail, organization, and multitasking
• Good communication skills

Other Requirements

• Valid driver’s license
• Ability to travel locally / courthouse visits
• Ability to lift up to 35 lbs