Document Specialist I

Title: Document Specialist I
Client: Southern Nuclear
Location: Birmingham, AL
Contract: 4 Years

Job Summary

We are seeking a Document Specialist I to support document services, procedure administration, records management, and technical documentation activities in a highly regulated environment.

The ideal candidate will be detail-oriented, organized, and experienced with Electronic Document Management Systems (EDMS), document control, records management, technical writing, document formatting, and controlled procedures.

Key Responsibilities

• Process document and procedure revisions.

• Manage workflow queues within an Electronic Document Management System (EDMS).

• Create, revise, format, review, and quality-check controlled documents.

• Maintain document metadata, records inventories, and filing structures.

• Support records classification, retention, retrieval, and disposition activities.

• Assist with records digitization, scanning, indexing, and electronic file organization.

• Operate document imaging, scanning, and media conversion equipment.

• Perform document quality reviews for formatting, metadata, accuracy, and compliance.

• Support procedure development and document governance activities.

• Assist users with document management processes and system navigation.

• Support document migrations, workflow processing, and data-quality initiatives.

• Maintain accurate records while managing high volumes of documents and workflow activities.

Required Qualifications

• Experience with EDMS, document control systems, or content management platforms.

• Strong technical writing, editing, and document-formatting skills.

• Experience creating, revising, reviewing, or processing controlled documents and procedures.

• Proficiency with:

  • Microsoft Word

  • Excel

  • Outlook

  • SharePoint

• Strong attention to detail and accuracy.

• Ability to manage large volumes of documents and records.

• Strong written and verbal communication skills.

• Ability to work independently while following established procedures and governance requirements.

Preferred Qualifications

• Experience with OpenText Documentum or similar enterprise document management systems.

• Experience with procedure administration or document control programs.

• Records management experience, including classification, retention, filing, retrieval, and disposition.

• Experience in nuclear, utility, engineering, manufacturing, quality assurance, or another regulated industry.

• Experience with document migrations, metadata management, workflow processing, or data-quality initiatives.

• Experience with scanning, imaging, microfilm, or other media-conversion equipment.

Physical & Work Environment

• Primarily sedentary office work involving extended computer use and document processing.

• Occasional lifting and movement of files, records, and storage boxes up to approximately 25 pounds.

• May require reaching, bending, stooping, walking, and occasional use of step stools or ladders to retrieve records.

• Work may occasionally be performed in file rooms, archives, or records storage areas.

• Minimal travel and no routine field or construction-site work expected.

Key Skills

Document Control | EDMS | OpenText Documentum | Records Management | Technical Writing | Procedure Administration | SharePoint | Document Formatting | Metadata Management | Records Retention | Document Imaging | Scanning | Digitization | Quality Review | Workflow Management