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Department Administrative Assistant

V2Soft

Ann Arbor, MI

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Ariba, Artificial Intelligence (AI), Budget Management, Business Solutions, Calendar Management, Calibration, Capability Maturity Model Integration (CMMI), Cloud Computing, Communication Skills, Community Support, Cross-Functional, Detail Oriented, Document Management, Documentation, Expense Reports, Expense Tracking, Fortune 500 Customers, ISO (International Organization for Standardization), Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Nonprofit, Onboarding, Operations Management, Organizational Development/Management, Organizational Skills, Plan Meetings, Power BI, Powertrain, Project Tracking, Record Keeping, SAP, Software Engineering, Technical Leadership, Technical Presentation, Technical Recruiting, Technical Support, Testing, Travel Planning
LOCATION
Ann Arbor, MI
POSTED
3 days ago
V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquarteerd in Bloomfiled Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company!
Please visit us at www.v2soft.com  to know more . 



 Description:
Position Title: Administrative Assistant – Powertrain Calibration Engineering (PCE1)
Position Summary:
Provide administrative and coordination support to the PCE1 team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including TMC counterparts.
Primary Responsibilities:
  • Coordinate calendars, meetings, and travel arrangements for team members and leadership
  • Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
  • Track and follow up on action items, project updates, and key deliverables
  • Maintain department records, SharePoint sites, and documentation systems
  • Support onboarding activities, travel reservations and general team logistics
  • Coordinate communication with cross-functional teams and global counterparts (including Japan)
  • Assist with budget tracking, expense reporting, and administrative processes
Requirements:
All candidate must be tested in Excel and score 80% or higher to qualify
Minimum Qualifications:
  • Associate's, Bachelor's degree or equivalent work experience
  • 3+ years of recent strong administrative support experience supporting senior leadership
  • Basic Knowledge of SAP/Ariba
  • Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify
  • Strong organizational and communication skills
  • Ability to manage multiple priorities in a fast-paced environment
Preferred Qualifications:
  • Experience supporting engineering or technical teams
  • Experience working in a global environment, including coordination with Japan
  • Familiarity with SharePoint or document management systems
  • Familiarity with advanced visualization/analysis packages (e.g., Power BI)
  • Openness to explore new tools and methods (e.g., AI) to improve work efficiency
  • Experience supporting project tracking or reporting activities
Core Competencies:
  • Communication
  • Collaboration
  • Organizational effectiveness
  • Attention to detail
  • Flexibility and adaptability

V2Soft is an Equal Opportunity Employer ( EOE). We welcome applicants from all backgrounds, including individuals with disabilities and veterans.
https://www.v2soft.com/careers - to view all of our open opportunities and to learn more about our benefits.  

About the Company

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V2Soft

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