Corporate Executive Administrative Assistant to COO

SynergenX

Houston, TX

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JOB DETAILS

SKILLS

Administrative Management, Administrative Skills, Bookkeeping, Cisco Unity, Communication Skills, Contact Management, Continuous Improvement, Cross-Functional, Customer Support/Service, Database Administration, Database Report Tools, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Fax Machines, Finance Software, Financial Operations, Follow Through, Healthcare, Leadership, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Patient Care, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Proofreading, Quality of Life, Research Skills, Schedule Development, Spreadsheets, Strategic Planning, Systems Maintenance, Telephone Skills, Time Management, Travel Planning, Weight Management, Writing Skills

LOCATION

Houston, TX

POSTED

2 days ago

Corporate Executive Administrative Assistant to COO

SynergenX | Low T Center | HerKare
Location: Houston, TX (On-Site)
Schedule: Full-Time | 40-50 hours per week
Reports To: Chief Operating Officer
About the Role

We are seeking a highly organized, proactive Administrative Assistant to support our Chief Operating Officer and Operations leadership team. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.

The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.

This role requires exceptional organizational ability, attention to detail, and strong communication skills, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.
Our Core Values

Successful team members embrace and execute our core values:

• Compassionate Care
• Unity
• Accountability
• Commitment
• Continuous Improvement
• Integrity
• Efficiency

We also operate under three key principles of success:

Master Communication

Deliver clear and concise messaging
Embrace constructive feedback
Listen first, then make decisions
Lead with honesty and transparency

Follow Through

If assigned a task, complete it.

Solutions Mindset

When raising problems, propose solutions.

Key Responsibilities
Executive Support

Serve as the primary liaison between the COO, Operations team, and key internal and external stakeholders
Manage and prioritize the COO's calendar, meetings, and strategic commitments
Prepare agendas, briefing documents, and materials for executive meetings
Maintain discretion and confidentiality in all executive communications

Operations Coordination

Track communications and maintain organized contact databases
Ensure follow-up on action items and departmental deliverables
Support Operations leadership with meeting preparation and strategic initiatives
Facilitate communication across departments to streamline workflow

Meeting & Project Support

Coordinate executive meetings including agendas, materials, and minutes
Compile reports and presentations for leadership meetings and board communications
Conduct research and gather information for executive decision-making
Track and manage departmental reporting schedules

Administrative Management

Manage inbound calls, emails, and executive correspondence
Coordinate complex travel arrangements and executive itineraries
Draft and proofread professional documents including memos, reports, and presentations
Maintain filing systems and corporate records

Financial & Reporting Support

Assist with basic bookkeeping and financial documentation
Compile financial summaries and reports for leadership review
Track daily, monthly, quarterly, and annual operational reports submitted to the COO

Office & Operational Support

Welcome and manage visitors to the executive office
Manage mail, faxes, and internal correspondence
Support team members and assist with cross-department initiatives as needed
Remain accessible outside normal hours for urgent executive communications when necessary

Required Qualifications
Education & Experience

• Bachelor's degree preferred
• OR some college plus 3+ years supporting senior leadership as an Administrative Assistant
Skills & Abilities

• Exceptional attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Strong organizational and project management skills
• Customer-service oriented mindset
• Ability to exercise sound judgment and independent decision-making
Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with spreadsheets, databases, and reporting tools
• Experience with financial or operational software systems is a plus
Key Competencies

Successful candidates will demonstrate:

Adaptability
Ability to manage competing priorities and navigate a dynamic work environment.

Integrity & Ethics
Commitment to professionalism, confidentiality, and organizational values.

Communication Excellence
Clear written and verbal communication with strong listening skills.

Customer Service Orientation
Professional, responsive, and solution-focused approach to internal and external stakeholders.

Dependability
Strong accountability, punctuality, and commitment to completing tasks.

Team Collaboration
Contributes to a positive team environment and supports cross-functional success.
Why Join Our Team

SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on hormone optimization, weight management, and wellness services. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.

This role offers the opportunity to work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.
Work Environment

This is a full-time onsite role in Houston, Texas. Due to operational needs, remote, hybrid, or relocation arrangements are not available.
Ready to Apply?

If you are a highly organized, proactive Administrative Assistant who thrives in a fast-paced leadership environment, we encourage you to apply.

Please submit your resume and a brief introduction outlining your experience supporting senior executives.

Corporate Executive Administrative Assistant to COO

SynergenX

Houston, TX

About the Company

SynergenX

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