Contracts Functional Administrator and Project Coordinator

2282254No659869931400.00.003/06/2026Contracts Functional Administrator and Project Coordinator19185BRFull Time PermanentHalifax, NS, Montreal, QC, Ottawa, ON

As a critical member of the Contracts team, the incumbent will have responsibility to provide functional and project related support to meet business needs. This role brings to bear domain expertise in executive assistance, administrative support and program execution.

The incumbent will perform a variety of administrative and functional duties for the Sr. Manager of Contracts, and the whole of the Contracts team. Such duties will include but not be limited to:

• Travel booking and expense report preparation;
• Prepares, administers and distributes Contracts specific business notifications including but not limited to Notice of Contract Award (NOCA);
• Presentation preparation including but not limited to monthly Operational Performance Reviews (OPR) and functional reporting requirements. Includes the creation, management and presentation of Contracts performance metrics to demonstrate value add and contribution of Contracts work to overall business results.
• Administrator and point of contact for the Contracts repository of information on Sharepoint and/or other business defined tools, which includes access permissions for personnel with a need to know;
• Administrator and point of contact for all business required registrations including but not limited to Exostar, System for Award Management (SAM), Canada Buys, and other platforms as required;
• Administrator and point of contact for continuous improvement initiatives and compliance with Contracts process documentation within the Canadian Command Media. This includes management responsibility for all digital logs used by Contracts and required by business process, such as Proposal Log, NOCA log, CSOR log, and other databases as required.
• Reviews and proof reads letters and documents for the Contracts team to ensure quality content, correct formatting and grammatical correctness;
• Overall responsibility for Contracts digital file management system and structure;
• Coordinate schedules for the Contracts team and plan required meetings;
• Attend weekly Contracts staff meeting;
• Creates customer numbers in SAP as required, and liaises with Finance to manage; and
• Other administrative duties as required.

The incumbent will also perform a variety of program specific duties in support of Contracts program execution responsibilities. Such duties will include but not be limited to:

• Participation in weekly Contracts management status meetings (as required), document action items and track action item closure;
• Track and manage Contracts program actions items, both for internal and external program obligations, to ensure timely responses;
• Tracking and management of program specific directives, including but not limited to Stop Work Orders, Authorizations to Proceed (ATPs), and Change Orders;
• Logging all program correspondence, both incoming and outgoing, and including applicable supplier correspondence that impacts contractual obligations;
• If and as required by specific program needs, management and tracking of project based proposal activities, including updating proposal logs, cost account creation, filing proposal submissions and associated approval documents;
• Contract amendment management and coordination;
• Ability to use software tools including but not limited to DOORS, JIRA, and any other program specific tools required to execute contractual program responsibilities;
• Drafting and preparation of program specific form letters, templates and presentations; and
• Other duties as required.

Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed.

• High school diploma or equivalent work experience/combined education, with additional specialized training in specific aspects or disciplines of the job function
• Demonstrated ability to perform the assigned tasks (through past experience)
• 5 years or more of related experience, ideally within the defence sector
• Technology savvy and has proficient working knowledge of MS Office tools and software
• Dynamic personality and attitude and works well within a team environment
• Requires minimal supervision and is a fast learner
• Timely and accurate response time
• Can apply advanced techniques and discipline in the execution of the role
• Good analytical skills and detailed precision in performance

CommercialHeadquartered in Ottawa, Lockheed Martin Canada is the Canadian unit of Lockheed Martin Corporation, a global defense technology company driving innovation and advancing scientific discovery. Our all-domain mission solutions and 21st Century Security vision accelerate the delivery of transformative technologies to ensure those we serve always stay ahead of ready. We operate major facilities in Ottawa, Montreal, Halifax, Calgary and Victoria and work on a wide range of programs from advanced naval technology products, aircraft sustainment, and unmanned systems software. This position is part of the Rotary and Mission Systems business area, where employees across Canada support engineering, systems integration, training, sustainment and in-service support programs for Canadian and international military customers across land, air and sea.

Secret

We walk our talk when it comes to work/life balance! Your physical, mental and financial wellbeing matters to us. On top of working in a highly supportive, friendly, respectful environment, this is what you can expect when you join our team as a Regular Full-Time employee:

• Flexible, compressed work schedules, depending on business requirements, where you have the option of Fridays off, as well as the possibility to work remote part-time

• Competitive compensation

• Time to recharge with vacation, personal days, holidays, and parental leaves

• Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment, along with:

• Virtual Health Care (24/7 access to medical professionals)

• A Wellness Spending Account to aid in your wellness journey

• Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions

• Medical Travel Insurance

• Onsite fitness facilities at our main office locations

• A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning

• Employee discounts to save on goods, services and various recreational activities

• Access to a robust spectrum of development resources to enhance your skills and/or advance your career including:

• Free learning resources through a modern and engaging platform

• Education Assistance Program

• Reimbursement for a professional membership

• Self-directed Mentoring

Knowledge of the English language is required for this role as the position described in this posting requires the candidate to communicate every day with a virtual team outside Quebec as well as communicate with different members of the organization, clients and suppliers located outside of Canada. For engineering positions, the candidate must also be able to read or modify technical documents from our main clients and write technical documents for these same clients.At Lockheed Martin Canada, we comply with all pay transparency requirements and believe sharing pay ranges for open roles can foster a more equitable workforce. $75,000 - $99,000

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