Clinical Research Coordinator 3, Center for Neuromodulation Research

The Center for Neuromodulation Research CNR in the Department of Psychiatry and Neurobehavioral Sciences seeks an experienced Clinical Research Coordinator to lead day-to-day operations across a portfolio of clinical trials investigating non-invasive neuromodulation including focused ultrasound FUS and vagus nerve stimulation VNS as treatments for substance use disorders and behavioral addictions.

The Coordinator is the operational hub of the study team. They independently manage participant recruitment screening enrollment and retention ensure protocol fidelity and regulatory compliance oversee data integrity across study databases and serve as the primary point of contact for participants community partners and monitors. The role carries supervisory responsibility for junior research staff interns student volunteers and peer recovery support staff and includes regular off-site work at community addiction treatment centers gathering data.

This position suits someone who is scientifically curious exceptionally organized and genuinely comfortable working with individuals living with substance use and psychiatric disorders. Our participants are frequently navigating stigma unstable circumstances and complex care needs the Coordinator sets the tone for how they experience research participation.

Job Description

Participant recruitment screening and consent

Screen and identify eligible participants against protocol inclusion and exclusion criteria maintain accurate screening and enrollment logs.

Obtain and document informed consent in accordance with IRB-approved procedures ensuring participants understand study procedures risks and their right to withdraw.

Conduct off-site recruitment and study visits at partnering addiction treatment centers and community organizations working directly with service users and clinical staff.

Develop and maintain recruitment strategies and relationships with referral sources track and report recruitment metrics to the study team.

Clinical study procedures

Perform vital signs pregnancy testing and other urine-based testing e.g. toxicology screening per protocol.

Collect process store and ship study specimens in accordance with protocol laboratory manuals and applicable shipping regulations.

Administer study questionnaires behavioral tasks and clinical assessments as trained and delegated.

Recognize document and escalate adverse events and protocol deviations promptly and appropriately.

Study coordination and regulatory

Manage ongoing study organization activities including scheduling study and MRI visits coordinating research visit logistics across sites and imaging facilities maintaining accurate study data and assisting with the processing of participant study payments.

Read interpret and follow clinical trial protocols exactly as written serve as a protocol resource for junior staff.

Prepare and maintain study documentation including study visit schedules study drugdevice diaries monitoring and training logs delegation of authority logs equipment records and study correspondence.

Support IRB submissions amendments continuing reviews and reportable event submissions.

Prepare for and participate in monitoring visits audits and sponsor communications respond to queries and implement corrective actions.

Data management

Collect and enter study data in a timely accurate and complete manner maintaining corresponding source documentation.

Build maintain and quality-check study databases REDCap or equivalent design data collection instruments and support data infrastructure for new protocols.

Run routine data quality checks and reconcile discrepancies.

Supervision training and scholarship

Train Clinical Research Assistants research interns student volunteers and peer recovery support staff delegate tasks appropriately and monitor performance.

Contribute to onboarding and training materials SOPs and study start-up activities for new protocols.

Conduct literature reviews and contribute to manuscripts abstracts grant applications and conference presentations as opportunities arise.

Patient safety

Demonstrate a clear understanding of the centrality of participant safety in clinical research and identify the specific components of a clinical trial protocol that exist to protect participants.

Uphold Good Clinical Practice GCP Human Subjects Protection HIPAA and all applicable federal state and University regulations.

MINIMUM REQUIREMENTS

Education Bachelors Degree Required or equivalent combination of experience education and or certifications.

Experience Minimum of 3 years of clinical research experience required. Masters degree may substitute for 1 year of clinical research experience.

Clinical Research Coordinator CCRC andor Certified Clinical Research Professional CCRP is preferred at the time of hire and is required within one year.

Preferred Qualifications

Degree in a health life sciences psychology neuroscience or related field.

Demonstrated ability to work effectively non-judgmentally and with genuine warmth with psychiatric and substance-using patient populations.

Highly personable with excellent interpersonal and communication skills able to build rapport quickly and sustain participant engagement over time.

Working knowledge of Good Clinical Practice GCP and human subjects protection principles ability to complete CITI and GCP certification prior to study activities.

Demonstrated ability to read interpret and adhere strictly to a written clinical trial protocol.

Strong organizational skills and meticulous attention to detail able to manage multiple studies and competing deadlines with minimal supervision.

Comfortable performing vital signs and urine-based testing training provided as needed.

Experience with REDCap - including instrument design project setup and data infrastructure - or comparable electronic data capture systems.

Prior experience with substance use disorder addiction treatment or psychiatric research populations including in community or harm-reduction settings.

Experience with IRB submissions amendments and regulatory binder maintenance.

Familiarity with neuromodulation FUS VNS TMS andor neuroimaging MRIfMRI research protocols.

Experience conducting literature reviews and contributing to scientific writing manuscripts abstracts grant applications.

Familiarity with statistical or data software R SPSS MATLAB Python.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Anticipated hiring range 68000-78000 annual commensurate with education and experience.

This is an exempt-level benefited position. Learn more about UVA benefits .

This is a restricted position which is dependent on funding and is contingent upon funding availability.

This position is based in Charlottesville VA and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area visit UVA Life and Embark CVA .

Additional Requirements

Background checks pre-employment health screenings and drug screenings will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online by searching for requisition number R0086914. Complete an application with the following documents Resume Cover LetterUpload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants Search and apply for jobs on the UVA Internal Careers website .

Reference Check Process

Reference checks will be completed by UVAs third-party partner SkillSurvey during the final phase of the interview. Five references will be requested with at least three responses required.

Contact

For questions about the application process please contact Jeremy Brofft Senior Academic Recruiter at xmf9advirginia.edu .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply including veterans and individuals with disabilities. Learn more about UVAs commitment to non-discrimination and equal opportunity employment .