Navigate the complexities of a US Navy focused engineering and manufacturing organization, including plant operations, supply chain considerations, and leadership structures. Manage end-to-end planning and execution presentations, reports, and briefing materials for leadership meetings, Board meetings, and enterprise reviews.
Numbers & Facts
Location
Tampa, Florida
Website
https://www.circor.com/careers
Description
Executive Assistant
Location: Tampa, FL
Business: CIRCOR Navy (US)
Key Responsibilities
Provide comprehensive, poractive support to one or more executives in a fast-paced US Navy focused engineering and manufacturing environment
Manage complex calendars, travel logistics, and executive communications with precision and foresight
Serve as a gatekeeper and liaison between executives and internal/external stakeholders
Manage end-to-end planning and execution presentations, reports, and briefing materials for leadership meetings, Board meetings, and enterprise reviews
Coordinate meetings, town halls, leadership offsites, plant visits, including agendas, materials, and follow-up actions
Navigate the complexities of a US Navy focused engineering and manufacturing organization, including plant operations, supply chain considerations, and leadership structures
Support executives on all travel & expense needs
Handle highly sensitive and confidential information with the utmost discretion and professionalism
Worked closely with Corporate and KKR Administrator team to coordinate executive schedules and ensure alignment across stakeholders
Anticipate executive needs, identify potential issues, and propose solutions before challenges arise
Represent the executive office with professionalism, credibility, and diplomacy
Seamless coordination of complex schedules and activities
Take and publish effective minutes from select meetings
Special assignments/projects
Develop relationships and coordinate across three primary sites (Tampa, FL; Monroe, NC; Warren, MA) as well as with KKR Administrator team in NY
Required Qualifications:
7–10+ years of experience as an Executive Assistant supporting C-suite
Proven experience in a global manufacturing, industrial, or operations-driven environment- Matrixed, decentralized environments
Demonstrated success supporting executives across multiple time zones and regions
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); experience with collaboration and scheduling tools
Exceptional organizational, communication, and interpersonal skills, executive presence
Preferred:
Experience supporting Board of Directors and executive committees
PE experience plus
Bachelor’s degree plus
Key Competencies
Strategic thinking and business acumen
Strong attention to detail with the ability to see the big picture
High emotional intelligence and executive presence
Ability to prioritize effectively in a dynamic, high-pressure environment
Ownership mentality- Cultural awareness and global mindset
Seamless coordination of complex schedules and global activities