Highlights
In this specialized administrative role, you will work directly with the Associate Degree Program Director and Clinical Director to manage program administration, maintain student and clinical files, support programmatic accreditation compliance, and coordinate learning management systems (Blackboard). Academic & Programmatic Administration: Program Director & Clinical Director Support: Assist leadership with revising program documents, updating clinical affiliation agreements, managing fieldwork files, tracking student timesheets, and compiling evaluation data.
Numbers & Facts
| Location | Mesa, AZ |
| Industry | Education |
| Salary | $19.26–$23.13 Per Hour |
| Company Size | 1,000 to 1,499 employees |
| Year Founded | 1972 |
| Website | https://jobs.pmi.edu/ |
Description
Pima Medical Institute
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Campus Office Assistant
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Job #
F07B8332-6D1A-4CD9-BDB1-474E5DE054E3
Created
Nov 4, 2026 6:41pm
Location
Mesa, Arizona
Office Assistant - Associate Degree Programs Location: Mesa Campus - 957 S. Dobson Road | 100% On-Site Type: Full-Time (40 Hours per Week) | Non-Exempt Schedule: Monday - Friday, 8:00 AM - 5:00 PM Compensation: $19.26-$23.13 per hour
Office Assistant - Associate Degree Programs
Location: Mesa Campus - 957 S. Dobson Road | 100% On-Site
Type: Full-Time (40 Hours per Week) | Non-Exempt
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Compensation: $19.26-$23.13 per hour
Position Summary
Support academic excellence and student success behind the scenes! Pima Medical Institute is seeking an organized, detail-oriented Office Assistant - Associate Degree Programs to join our Mesa campus academic administrative team .
In this specialized administrative role, you will work directly with the Associate Degree Program Director and Clinical Director to manage program administration, maintain student and clinical files, support programmatic accreditation compliance, and coordinate learning management systems (Blackboard) . If you thrive in a multi-faceted role supporting higher education operations and clinical healthcare programs, this is an excellent opportunity to make an impact .
Key Responsibilities
Academic & Programmatic Administration:
Program Director & Clinical Director Support: Assist leadership with revising program documents, updating clinical affiliation agreements, managing fieldwork files, tracking student timesheets, and compiling evaluation data .
Accreditation & State Compliance: Assist with drafting and preparing reports for state agencies and national programmatic accrediting bodies .
LMS & Course Coordination: Load syllabi, course outlines, and grading rubrics into Blackboard for each semester; coordinate book orders and student text dissemination with campus staff .
Transfer Credit & Transcript Tracking: Track incoming transcripts, test scores, and prerequisites; collect course descriptions for the Program Director's transfer credit evaluations .
Student Records & Campus Events:
Recordkeeping & Attendance: Create and maintain confidential student and faculty files, record course attendance, and archive proof of immunizations, background checks, and academic records .
Meeting & Event Coordination: Assist with scheduling student orientation, Advisory Board meetings, clinical faculty meetings, student interviews, and graduation ceremonies .
Front Desk & Purchasing Operations:
Student & Visitor Support: Answer incoming calls, greet visitors, respond to inquiries from prospective, current, and graduate students, and type official correspondence .
Office Purchasing & Inventory: Manage program supply ordering, process purchase orders, reimbursements, check requests, and maintain office inventory .
Minimum Requirements
Experience & Skills: Outstanding organizational, proofreading, and verbal/written communication skills .
Keyboarding Speed: Minimum typing speed of 50 WPM .
Technical Proficiency: Hands-on experience with Microsoft Office Suite (Word, Excel, PowerPoint), Learning Management Systems (Blackboard), web conferencing/webinars, and database management .
An equivalent combination of relevant education, training, or experience that meets minimum qualifications will be considered
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Benefits
Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Life Insurance, Military Leave, Paid Sick Days, Parking, Prescription Drug Coverage, Professional Development, 401K
About Company
Pima Medical Institute started changing lives in 1972 when Richard Luebke Sr. and his wife, JoAnn, brought to life their dream of providing quality medical career education. They opened the first campus in Tucson, Arizona, preparing students to become nursing assistants. Eventually Richard Luebke Jr. and Mark Luebke took the helm, introducing more programs and opening additional campus locations to meet the country’s growing demand for quality healthcare professionals.
In 2015, Fred Freedman became Pima Medical’s President and Chief Executive Officer after serving the college as Chief Operating Officer. He has been with Pima Medical since June of 2000. He’s leading Pima Medical into the future, with growth, innovation and a keen eye on what healthcare providers need in great employees. We encourage you to become part of the Pima Medical Institute family, where you can help make a difference in the lives of our students today and educate future professionals.
As our community of students continues to grow, so does our community of talented staff. We truly believe that our people are the heart of our organization, and as we grow, we continue to hold ourselves accountable to the values that support those people.