Business Operations Administrative Assistant - Construction Division

Texas Department of Transportation

Austin, TX

Apply

JOB DETAILS

SKILLS

Administrative Policies, Administrative Procedures, Administrative Skills, Analysis Skills, Billing, Business Operations, Computer Systems, Construction, Customer Service Operations, Customer Support/Service, Detail Oriented, Driver's License, Establish Priorities, Inventory Management, Leadership, Lift/Move 20 Pounds, Mail Processing, Material Moving, Office Equipment, Operational Communications, Order Processing, Organizational Skills, Peoplesoft, Physical Demands, Physical Inventory, Policy Development, Problem Solving Skills, Procedure Development, Procurement Management, Program Evaluation, Project Planning, Public/Media/Press/Analyst Relations, Purchase Orders, Purchasing/Procurement, Record Keeping, Reimbursement, Retirement Plan, Team Player, Travel Planning, Tuition Fees, Vehicle Fleets

LOCATION

Austin, TX

POSTED

1 day ago

Position Information

Are you highly organized, detail-oriented, and ready to support a team that keeps critical business operations moving? TxDOT's Construction Division is looking for an Administrative Assistant to manage purchasing, inventory, travel, records, and front office responsibilities while providing responsive support to staff, leadership, and external partners. The ideal candidate works well in a team environment and has a strong quality focus. If you are a proactive problem-solver with a passion for excellence, we want to hear from you!

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division
Processes receipts and invoices for payment
Maintains records and inventories of materials, supplies, and equipment
Conducts annual physical inventory, verifies inventory findings, reconciles and enters adjustments in computer system as needed
Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler's behalf
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of inventory, fleet, purchasing, and travel information
Reviews, analyzes, and evaluates program content in order to monitor and develop administrative policies and procedures
Answers the division's main telephone line, routes messages, and processes incoming mail
Performs other job responsibilities as assigned

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education

Experience:

4 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid driver's license. This position requires driving a state vehicle.

Competencies:

Automated record-keeping methods
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
Using computers, applicable programs, applications, and systems
Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision

Physical Requirements and Working Conditions:

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Sitting - prolonged periods of time
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions

Business Operations Administrative Assistant - Construction Division

Texas Department of Transportation

Austin, TX

About the Company

Texas Department of Transportation

Similar Job Searches