BD Executive Assistant II

AUSTIN ISD JOB DESCRIPTION

JOB TITLE: BD EXECUTIVE ASSISTANT II FLSA STATUS: NON-EXEMPT PAY GRADE: NIS 7 DUTY DAYS: 260 DATE REVISED: 12/05/2025 HC FUNDING SOURCE: THIS

POSITION

IS

BOND

FUNDED.

MINIMUM QUALIFICATIONS: This position requires a high school diploma or equivalent. Incumbent must have a minimum of four (4) years of related experience. SKILL REQUIREMENTS: This position requires the incumbent to have knowledge of office practices and procedures and office equipment. Incumbent should be familiar with types of business correspondence, report preparation and composition techniques. Incumbent should have strong computer and internet research skills, excellent interpersonal and customer service skills, and the ability to work well with all levels of administrators and staff as well as external customers. Incumbent must have excellent communication, organizational, and time management skills. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students. JOB PURPOSE AND RESPONSIBILITY: Under the general direction of the department head, the incumbent performs a variety of complex administrative duties which include problem solving and the handling of time sensitive and confidential information. ESSENTIAL FUNCTIONS:

Establish

and

maintain

annual,

monthly,

and

daily

calendars

of

activities

for

the

office.

Collect

and

assemble

information

for

the

office

budget.

Assemble,

organize,

and

present

data

required

by

the

department

head

to

make

decisions.

Schedule

and

obtain

facilities,

participants,

materials

and

amenities

for

meetings,

conferences,

visitors,

and

the supervisor's travel.

Composes

routine

and

difficult

correspondence,

types

of

correspondence,

minutes,

and

reports.

Greets

visitors

and

callers

and

screens

visitors

and

callers

for

the

department

head.

Research,

compiles,

and

prepares

material

for

presentation

to

the

Superintendent,

Board

or

other

district

staff

as

assigned.

May

assist

in

training,

monitoring,

and

guiding

other

clerical

staff.

Maintain

strict

confidentiality

of

privileged

information.

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AUSTIN ISD JOB DESCRIPTION

Work

with

a

high-level

of

independence.

Establish

and

maintain

effective

relationships

with

those

contacted

in

the

course

of

work.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional practices

that promote a culture of respect. OTHER DUTIES AS ASSIGNED: Perform other related duties as assigned. All employees are expected to comply with lawful directives in rare situations driven by need. PHYSICAL EFFORT AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position. Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; Extensive walking may occur, occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15-44 pounds) Environment: Standard office setting Mental Demands: Work with frequent interruptions, maintain emotional control under stress PERSONAL WORK RELATIONSHIPS: This position reports directly to the department head or designee. Incumbent will consult frequently with other Austin ISD staff, as well as outside agencies and vendors. Incumbent may assist in training and guiding other clerical staff. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or

local

laws. I have read & acknowledged the job description above. Employee Signature:

Date:

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