| Location | Austin, TX |
AUSTIN ISD JOB DESCRIPTION
JOB TITLE: BD ADMINISTRATIVE ASSISTANT FLSA STATUS: NON-EXEMPT PAY GRADE: NIS 5 DUTY DAYS: 260 DATE REVISED: 12/11/2025 HC FUNDING SOURCE: THIS
POSITION
IS
BOND
FUNDED.
MINIMUM QUALIFICATIONS: This position requires the incumbent to have a high school diploma or equivalent. Two (2) years of related experience is required. Proficiency in Microsoft Office, including Excel and Word, is required. At the elementary level, Administrative Assistants will be required to take and pass a bookkeeping test with a minimum score of 70. The exam will be administered by the Department of Talent Strategy. SKILL REQUIREMENTS: This position requires the incumbent to have well developed general office skills to include keyboarding, data entry, word processing, and file maintenance. The incumbent must have the ability to use software to develop spreadsheets and databases and must be proficient in Microsoft Office Suite. The incumbent must have thorough understanding of District policies and programs of the campus or department and be able to communicate these policies and programs both verbally and in written form. Incumbent must be able to prioritize and multi-task in a fast-paced office environment. This position requires the ability to operate office equipment such as district computers, calculators, and copiers. This position requires the ability to maintain accurate and auditable records. Incumbent should have strong interpersonal skills and communication skills and be able to respond to inquiries from parents, teachers, students, administrators and/or staff members. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students. JOB PURPOSE AND RESPONSIBILITY: Incumbent performs a wide range of administrative duties on a campus or in the AISD department office setting. Under moderate supervision, the incumbent will organize and manage the routine work activities of a supervisor and provide clerical support
to
a
supervisor
and
other
staff
members.
ESSENTIAL FUNCTIONS:
Screen,
direct
telephone
calls
and
greet
visitors
(e.g.,
determine
the
nature
of
the
visit
or
call
and
direct
them
to
the appropriate person or take messages as necessary).
Compile,
maintain,
retrieve,
organize,
file
reports,
correspondence,
student
records,
and
other
documents.
Ability
to
check,
post,
and
count
funds.
Maintain
the
calendar,
schedule
meetings
and
appointments,
book
conference
rooms,
order
refreshments,
prepare agenda minutes, materials, set up facilities and arrange equipment.
Make
travel
arrangements
for
office
personnel
and
staff
attending
conferences
or
out
of
town
events.
Prepare
correspondence,
memos,
letters,
forms,
reports,
manuals,
and
presentations.
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AUSTIN ISD JOB DESCRIPTION
Perform
specialized
duties
of
office
(e.g.,
receive
maintenance
requests
and
dispatch
repairmen,
process
mail,
copy
or laminate materials).
Research,
gather,
record,
and
report
special
program
data.
May
develop
spreadsheets
and
databases.
Troubleshoot
problems
involving
office
equipment,
such
as
copier,
facsimile
machine,
and
computer
hardware
and software.
Responsible
for
the
coordination
of
the
office
details
to
which
the
incumbent
is
assigned.
Order,
receive,
maintain inventory, and distribute office supplies; restock supply room, as necessary.
Perform
routine
bookkeeping
tasks
and
maintain
department
budget
records.
Prepare
and
process
department
purchase orders and payment authorizations.
Monitor
and
process
personnel
time
records
including
leave
requests
and
reports
and
submit
in
accordance
with
District procedures.
Maintain
confidentiality
at
all
times
with
department
and
campus
information.
May
assist
with
student
enrollment
and
withdrawal
and
other
office
duties.
May
prepare
payroll,
and
assist
in
preparation
of
the
budget,
and
other
technical
reports.
Provide
an
exceptional
customer
experience
for
all
AISD
stakeholders
with
intentional
and
professional practices
that promote a culture of respect. OTHER DUTIES AS ASSIGNED: Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. PHYSICAL EFFORT AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position. Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours ; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress PERSONAL WORK RELATIONSHIPS:
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AUSTIN ISD JOB DESCRIPTION
Incumbent is supervised by a campus or department administrator and responds to requests from faculty, staff, parents, and the general public. Work is reviewed and proofread by supervisor or other staff. Incumbent will have contact with faculty and staff, co-workers, and the general public. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or
local
laws. I have read & acknowledged the job description above. Employee Signature:
Date:
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