Assistant to the Director

Assistant to the Director

Salary

$94,700.58 - $144,524.90 Annually

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4A Full-Time

Job Number

2027-00103

Department

Public Works

Opening Date

10/14/2026

Closing Date

10/28/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Exempt

• Description
• Benefits
• Questions

Job Summary

Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Directors Office of highly complex departments. Interprets, formulates, and implements policies and procedures; serves as a liaison between the Directors office and other departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

City Tower - 100 W Houston Street, San Antonio, TX 78205

Work Hours

7:45 a.m. - 4:30 p.m., Monday - Friday

Essential Job Functions

• Directs, manages, and oversees administrative operations for the Directors Office, including interpreting, formulating, and implementing policies and procedures.
• Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Directors office.
• Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing effective services.
• Participates in the selection of professional, technical and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
• Writes and edits communications materials for the Department Director, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Director using office equipment.
• Oversees and directs personnel administration including payroll, compensation, training, personnel requisition, and disciplinary actions.
• Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.
• Manages the flow of information in the Directors Office.
• Prepares the Department Director for presentations, speeches, and official appearances.
• Participates in the development and administration of the departmental budget; directs and coordinates budget monitoring system; provides policy direction and operating procedures regarding expenditures.
• Ensures alignment with Directors organizational goals and agenda.
• Assists in assessing situations and gathering information to present for Directors decisions.
• Assists in aligning opinions and recommendations presented to Director for effective outcomes.
• Serves as liaison between the Department Director, other City departments, City Managers office, City Council representative and outside agencies; negotiates and resolves significant issues.
• Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelors Degree from an accredited college or university.
• Five (5) years of increasingly responsible government experience, including two (2) years direct supervising experience.

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration.

Knowledge, Skills, and Abilities

• Knowledge of principles of supervision, training, and performance evaluation.
• Knowledge of principles, practices, rules, and regulations of personnel administration and payroll procedures.
• Knowledge of procedures, methods, and techniques of budget preparation and administration.
• Knowledge of pertinent Federal, State, and local laws, codes and regulations.
• Skill in utilizing a personal computer and associated software programs.
• Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.
• Ability to interpret, explain, and apply City and department policies and procedures.
• Ability to understand departmental operations, services, and activities.
• Ability to prepare clear and concise reports.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.
• Ability to perform all the physical requirements of the position with or without accommodations.

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a veteran or active member of the armed forces?

• Yes
• No

03

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of increasingly responsible government experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years
• 13 years
• 14 years
• 15 years +

06

How many years of direct supervisory experience do you have in a government capacity?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years +

07

Do you have a valid Drivers License?

• Yes
• No

08

How many years of experience do you have working for and supporting an Executive, Chief Executive Officer (CEO), or Department Head?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

09

Please select the response that best reflects the strength of your written and verbal communication skills:

• Communicate best with technical knowledge and figures
• Can give a short presentation with significant preparation, mostly on technical areas
• Proficient verbal and written communicator, but prefer technical issues
• Skilled communicator, impromptu presentations, polished written communicator
• None of the above

10

Please select any of the following items with which you have at least 5 years of professional experience:

• Analyzing data to make decisions and recommendations to executive level staff
• Developing and managing a budget
• Policy and program development
• Preparing and providing presentations
• Project management
• Project/Program implementation
• Serving as a liaison to external partners and vendors
• Writing and editing formal business correspondence
• None of the above

11

Select any of the following Microsoft Office applications that you have professional experience with.

• Word
• Excel
• Access
• PowerPoint
• Publisher
• Visio
• Outlook
• Teams
• None of the above

12

Describe your experience assisting executives in the day-to-day administration of an office. If you do not have related experience, enter "N/A."

13

Describe a formal presentation that you prepared and presented to multiple audiences. What steps did you take .to prepare and present the information? Describe how you modified the information for the needs of each group? If you do not have related experience, enter "N/A."

14

Describe your training and experience related to researching, compiling, and analyzing data for a special project, program, policy or regulation. Give a specific example of an analysis you presented to decision makers, what recommendation you made, whether your recommendation was adopted, and how it was implemented. If you do not have related experience, enter "N/A."

15

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge

16

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx