Accounting, Accounts Receivable, Administrative Skills, Billing, Card Processing, County Ordinances, Credit Cards, Employee Orientation, Information Technology & Information Systems, Mail Processing, Organizational Skills, Payment Processing, Product Design, Record Keeping, State Laws and Regulations, Team Player, Telephone Skills, Voice Mail
AR & Administrative Coordinator
Eden Prairie, MN (Onsite)
Direct Hire
$23-$25/hour
Monday-Friday | 8:00 AM - 4:00 PM
About the Company
This company creates unique design products used in commercial spaces. They have a small, team-oriented office where employees collaborate closely and take on a variety of responsibilities.
Position Overview
This role combines payment processing and general office support. It's a great fit for someone who likes a mix of structured tasks and day-to-day office responsibilities, and who is comfortable working in a smaller team environment.
Key Responsibilities
Payment Processing & Tracking
- Record incoming payments (checks, credit cards, and electronic payments)
- Apply payments to customer accounts
- Handle credit card transactions and refunds
- Complete daily payment balancing tasks
Invoices & Billing Support
- Create and send customer invoices
- Upload invoices into customer systems when needed
Customer & Account Follow-Up
- Reach out to customers regarding past-due balances (light follow-up, minimal phone work)
- Communicate with internal team members about account updates
Office & Administrative Support
- Answer incoming calls and check voicemail
- Sort and distribute mail and packages
- Maintain phone and email contact lists
- Order office supplies when needed
Documentation & Recordkeeping
- Complete customer-required paperwork and forms
- Maintain organized digital and physical files
- Keep records accurate and up to date
Team Support
- Help cover tasks for team members when they are out
- Assist with various projects and general office needs
Qualifications
- 2+ years of experience in payment processing, accounting support, or similar work
- Willing to help with both financial tasks and general office duties
- Experience with accounting or task-tracking software is a plus, but not required
What Makes This Role Unique
- Small team with a collaborative environment
- Variety of responsibilities (not just one task all day)
- Stable position for someone looking for consistency
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ultimate Staffing Services