Administrative Support Specialist

Posting Information

Posting Information

Department Anesthesiology-413601 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 08/06/2026 Application Deadline 08/13/2026 Position Type Permanent Staff (SHRA) Position Title Admin Support Specialist - Journey Salary Grade Equivalent NC09 / GN06 Working Title Administrative Support Specialist Position Number 20009025 Vacancy ID P021264 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday - Friday, 8:00 AM - 4:00 PM

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $40,059 - $48,961 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow's healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine's Working Forward initiative. As such, this position's work location will be designated as hybrid. Please note that the designated work location is subject to change based on the unit's business needs.

The Administrative Support Specialist provides specialized administrative and operational support to a large, multi-site clinical department serving more than 300 physicians, advanced practice providers, and other clinical professionals. The role is responsible for coordinating professional development travel, expense reimbursement, purchasing, invoice processing, and recruitment-related logistics while ensuring compliance with UNC Health and UNC School of Medicine financial policies and procedures. Serving as a key resource for providers, supervisors, and administrative staff, this position interprets and applies complex business processes, supports clinical operations, and contributes to the effective functioning of the department through exceptional customer service, financial stewardship, and administrative expertise.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Experience processing business travel arrangements and expense reimbursements in a centralized travel and expense management system, such as the UNC Concur software program or a comparable travel and expense platform.
• Demonstrated skill using Microsoft Office suite of products, which includes tracking expenditures, maintaining databases, creating reports, and reconciling financial information.
• Experience interpreting and applying organizational financial, travel, purchasing, and reimbursement policies.
• Experience supporting physicians, advanced practice providers, or other healthcare professionals within an academic medical center, healthcare system, or large clinical practice.
• Current Notary Public commission or ability to obtain one shortly after starting in the position.

Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/323594

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

• High school diploma/GED and at least one year of office support experience

• Associate's, Bachelor's, Master's, or Doctorate in any field

• Combination of post high school education and/or experience in office support to equal at least 1 year

• Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)

• None of the above

• • Briefly describe your experience processing business travel arrangements and expense reimbursements.

(Open Ended Question)

• • Briefly describe your experience supporting physicians, advanced practice providers or healthcare professionals

(Open Ended Question)

• • Briefly describe your experience with a spend management program, such as SAP Concur

(Open Ended Question)