Administrative Support Assistant

Position Overview:

We are seeking a highly organized, detail-oriented Administrative Support Assistant to provide comprehensive support to the Camino Partners team and several affiliated non-profit entities. This role reports directly to the Executive Assistant to the Founder and requires a proactive, quick-learning professional who thrives in a dynamic, fast-paced environment. Core responsibilities will include managing and maintaining our contact records in our CRM system, supporting a variety of ongoing administrative functions, and managing ad hoc projects from conception through execution. A successful candidate will demonstrate the ability to work independently with minimal supervision, exercise sound judgment when handling highly confidential corporate information, and contribute to thoughtful, well-executed experiences through exceptional attention to detail, strong organizational skills, and effective vendor coordination.

Key Responsibilities

CRM Management

• Maintain and update contact records in the CRM system with accuracy and consistency.

• Ensure data hygiene by regularly auditing for outdated or duplicate entries.

• Research and tag new contacts for network activation purposes.

• End of year gift project: Lead the end-to-end process of sourcing, assembling, and delivering gift packages.

• Organize digital files (music, photos, etc.)

• Manage additional projects as needed.

• Provide comprehensive support to the Founder's Executive team, including research, event coordination, travel logistics, and other.

• Able to work 20 hours per week (with flexible hours), including some in person work in Austin.

• Proficient in Microsoft Office Suite, with the ability to quickly learn additional workflow platforms; experience with Asana is a plus.

• Tech-savvy and experienced in or willing to learn CRM (Customer Relationship Management) systems (e.g., Salesforce, Microsoft Dynamics).

• Demonstrated project coordination skills, including the ability to effectively plan, meet deadlines, and respond to changing team needs.

• Strong organizational and communication skills.

• Able to manage multiple tasks and deadlines with attention to detail.

• Able to communicate effectively with team members and external partners

• Self-motivated with the ability to work independently and proactively.

• Able to demonstrate reliability, high integrity and sound decision making.