Administrative Specialist III

About Us

Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida.

The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service.

The City of Tallahassee's workforce is our communitys lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area.

Apply On Or Before

Apply on or before 11pm on Friday, October 2nd, 2026

Department Name

Underground Utilities & Public Infrastructure

Job Specifications

The Water Production & Reclamation Division is seeking a highly organized and dependable professional to lead its administrative operations. The ideal candidate excels at connecting people, processes, and details, and takes genuine pride in supporting a team dedicated to delivering essential services that keep our community thriving. This is an excellent opportunity to make a meaningful impact within a mission-driven organization.

What Youll Do:

• Provide leadership to the assigned team by setting clear goals, delivering candid and timely performance feedback, and ensuring each team member receives the training and resources needed to succeed.
• Champion a customer-first culture by modeling truthfulness, composure, and responsiveness, while recognizing employees who go above and beyond for internal and external customers alike.
• Promote a safe working environment by ensuring timely safety training, compliance with all safety requirements, and prompt reporting of incidents and unsafe practices.
• Demonstrate sound financial stewardship by monitoring the budget, reviewing and approving invoices and purchase orders, and maintaining accurate, transparent financial records.
• Manage monthly Septage Billing for the division, coordinating with the billing agent and Shift Supervisor to ensure accurate, on-time submission and swift resolution of discrepancies.
• Oversee purchase card coding and requisition processes, ensuring accuracy, timely submissions, and full compliance with UUPI and City purchasing guidelines.

Employment Status: Full-time

For the complete job specification, listing essential duties and desirable qualifications, go to http://www.talgov.com/employment/hr-job-descriptions.aspx

Minimum Training & Experience

• Bachelors degree in business or public administration, or a degree accepted in the field for which the vacancy exists; AND
• Four (4) years of technical, staff or administrative experience related to the field in which the vacancy exists

OR

• High School Diploma or GED; AND
• Eight (8) years of technical, staff or administrative experience related to the field in which the vacancy exists

Necessary Special Requirements

• For designated positions allocated to this classification, applicants must possess a valid Class E State drivers license.

Salary Range

$25.1538 to $68.2567/hourly. Hiring rate generally will not exceed $44.8166/hour.

Benefits Information

The City of Tallahassee offers a comprehensive benefits package, including:

• Paid vacation, sick leave, parental, and catastrophic illness leave
• Defined benefit pension and defined contribution plans
• Paid holidays
• Tuition reimbursement
• Medical, dental, and vision insurance
• Life and long-term disability insurance
• Pre-paid legal, critical illness, and auto insurance plans

Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the Citys benefits programs.

For more information about benefits offered to eligible City employees, visit ALEX or City's Benefits Summary.

How To Apply

Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume.

If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at 850-891-8214.

Equal Opportunity Employer:

The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.

Veterans' Preference:

Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans Preference, go to http://floridavets.org/benefits-services/veterans-preference/, or call Human Resources & Workforce Development at (850) 891-8214.To claim Veterans Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Accommodation for Persons with a Disability:

If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at 850-891-8950 or at TLHADA@talgov.com Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline.