Administrative Specialist II

Job Description - Administrative Specialist II (26000908)

Job Description

Administrative Specialist II - 26000908

Description

:

Georgia State University

College of Law

Law Research Centers

Part of one of the Southeast's largest comprehensive research universities, Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full-time and part-time students.

These are very exciting times for Georgia State Law. We are growing and delighted that you are interested in joining our team. Our organization includes individuals who are empowered to use their talent to achieve our mission, which includes accessible education, impactful research, and service to our communities.

The College of Law''s Research Centers are currently seeking applicants to fill two vacancies for the position of Administrative Specialist II. These positions will work closely with faculty directors, deputy directors, and related center leadership to carry out the centers' initiatives and meet the centers' goals. These Administrative Specialist II's will collaborate and coordinate with other administrative staff members throughout the college to ensure the centers'' needs are met. The day-to-day duties range from business services, event management, departmental communications, travel support, grant support, support for educational programs and other initiatives, and other administrative needs. These positions will support the Center for Access to Justice, Center for the Comparative Study of Metropolitan Growth, Center for Law, Health & Society, and new Bondurant Center for Constitutional Law, Practice & Democracy.

Essential duties of this position include, but are not limited to the following:

Business Services

• Coordinate with the College of Law budget and finance staff on the centers'' financial operations.
• Maintain, track and reconcile monthly expenditures of multiple center budgets (incl. state, foundation, Continuing Legal Education (CLE), grant, etc.).
• Pay invoices and honoraria, reimburse faculty expenses, and coordinate adjustments using PantherMart and other university systems.
• Maintain P-card and make approved purchases.
• Route contracts.

Event Management

• Coordinate with the College of Law Conference Center and IT staff for event needs.
• Identify and reserve space using the conference scheduling portal, post to the GSU calendar, complete communications requests, secure AV/IT as needed, order catering, set up registration site, order and prepare materials (incl. swag, nametags, packets, etc.), and process CLE materials.
• Monitor registration for numbers, dietary restrictions and disability accommodations that need to be addressed and process guest forms.
• Provide day-of support, such as setting up and running a registration table.
• Assist with off-site event coordination
• Process speakers' and other attendees' forms.

Departmental Communications

• Answer center calls and respond to general information requests regarding centers.
• Coordinate with the Law communications staff on the centers'' communications.
• Draft digital signage, post to social media, and submit website updates.
• Maintain contact lists, help with updates and ordering of handouts.
• Help with the preparation of e-newsletters and other email blasts.
• Provide support for center-related journals.

Travel Support

• Arrange domestic and international travel for center faculty leadership, students, and guests (incl. airfare, lodging, etc.).
• Submit travel authorizations prior to travel and receipts for reimbursement after.

Grant Support

• Coordinate with University Research Services & Administration and College of Law budget and finance staff to provide support through the life cycle of the grant.
• Assist with budget preparation, tracking, and reconciliation.
• Process grant-related payments and travel.
• Provide administrative support for grant-related activities.

Administrative Management

• Perform administrative functions such as opening and closing the center space, maintaining common areas, ordering office supplies, maintaining the master calendar across centers, maintaining records and filing systems.
• Coordinate meetings (incl. invites, scheduling, ordering food, sending out agenda, taking meeting minutes, etc.).
• Provide meeting support for the center advisory boards.
• Assist with faculty search committees related to centers.
• Manage mailings or shipping. Prepare memoranda, teaching materials/exams, general correspondence and other documents for center faculty leadership.

Support other center needs as they arise.

Preferred Skills

• Strong verbal and written communication skills

• Interpersonal/human relations skills

• Program and project management skills

• Creativity and flexibility

• Strong attention to detail

• Ability to learn software applications (e.g., Spectrum and other budget processing, travel system processing, Marketing Cloud, iCollege, etc.)

• Ability to manage multiple projects simultaneously

Benefits - The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, as well as retirement plan options. https://hr.gsu.edu/benefits/

USG Retirement

• Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 20.78% to the plan.

• Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years.

Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free.  Find the TAP details here.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Hiring Qualifications:

Bachelor''s degree and two years of administrative experience; or a high school diploma or GED and six years of administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

• Knowledge of basic budgeting/accounting

• Proficient computer skills, including Microsoft Office, Adobe and Canva

College/Business Unit

: College of Law

Department: Law Centers

Location

: Atlanta Campus

Shift: 8:30am - 5:15pm Monday to Friday. Will include occasional evenings and weekends to support events.

Salary : $43,100 - $48,000

Pay Grade: 16

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting

: 06/29/26, 8:08:06 PM

Closing Date

: 07/14/26, 9:29:00 AM

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

• A complete and accurate GSU application, Resume, Cover Letter (Recommended)

Final candidates must provide three professional references.

#LI-KH1

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.