Administrative Specialist, CSJ
Salary
Depends on Qualifications
Location
Broadway Campus, New Orleans, LA
Job Type
Full-Time Staff
Job Number
202200626
Division
Academic Affairs
Department
Center for Social Justice
Opening Date
05/21/2026
FLSA
Non-Exempt
Description
The Center for Social Justice is a center based at Loyola University College of Law in New Orleans, Louisiana that provides appellate and post-conviction representation to indigent people on Louisiana's death row, as well as juveniles sentenced to life without parole. The CSJ Administrator will provide clerical support to attorneys and teams representing clients in state and federal courts throughout Louisiana, with the assistance of students at Loyola.
This position requires strong organizational skills and proficiency in basic Microsoft Excel functions. The CSJ Administrator will also provide periodic litigation support, such as printing and collating documents, proofreading, records collection, database management, non- legal research, and directing incoming client phone calls.
Examples of Duties
Client communication, primarily on the phone
Review and track timesheets
Using Microsoft Excel to document expenses, reimbursements, and hourly billing
Electronic and physical file management and organization
Organizing and handling of files, including at evidentiary hearings in state and federal courts
Compiling pleadings
Handling mail and other correspondence
Provide administrative support for recruiting, hiring, terminating, performance evaluations, and other HR related paperwork submissions.
Travel within state as needed to transport files and related documents
Work weekends as needed
Typical Qualifications
Minimum Associates degree or Certification in Paralegal Studies
Minimum of one year of administrative support or paralegal experience
Demonstrated proficiency with basic Microsoft Office and/or Google Suite
Excellent organizational skills
Excellent attention to detail
Proficient typing skills
Demonstrated ability to work well with teams.
Must possess and maintain a current valid driver's license as a condition of employment, and must also be able to successfully pass any driver background information investigation and any driver education courses required by Risk Management Willingness to work outside of business hours and travel within state to meet caseload demands
Preferred Qualifications:
Bachelor's degree preferred
Prior administrative experience with law firm or other agency serving clients with criminal defense cases
Physical Requirements:
Able to perform the job duties with or without reasonable accommodation
In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an annual security report. That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.
Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veterans status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.
Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.
To learn more details, visit our benefits page.
Employer Loyola University - New Orleans