Our client, a prestigious Am 100 law firm, is seeking an Administrative Coordinator. This role is essential for providing administrative support across Regional Offices and for various Firmwide initiatives and activities.
Job Responsibilities:
- Offer administrative support to multiple departments such as operations, facilities, finance, practice innovation, and talent management.
- Maintain and manage administrative files, spreadsheets, and databases, and generate reports and presentations as needed.
- Coordinate and organize office and social events, and manage office-specific programs.
- Update and maintain processes and systems related to office relocations, secretarial reassignments, and other office logistics.
- Assist with budget monitoring and maintenance.
- Serve as the administrative point of contact for internal and external communications on behalf of C-Level executives or the Senior Administrative Manager.
- Manage additional administrative projects and tasks as assigned.
Proficiencies:
- Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conference tools.
- Skilled in coordinating training programs and managing events.
- Strong command of English grammar, spelling, and punctuation.
- Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.
- Familiarity with document management applications like WorkSite.
Qualifications:
- Associates or Bachelors degree preferred.
- Minimum of 3 years of administrative experience in a professional services or legal environment.
This position requires the ability to work overtime as needed and offers the opportunity to play a key role in the smooth operation of the firms regional and firmwide functions.
Hybrid schedule
SKILLS AND CERTIFICATIONS [note: bold skills and certification are required]
Associates or Bachelors degree preferred.
Minimum of 3 years of administrative experience in a professional services or legal environ
Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-
Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-
Familiarity with document management applications like WorkSite.
Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.