Accounting, Administrative Procedures, Administrative Skills, Analysis Skills, Business Processes, Calendar Management, Clinical Support, Conference Management, Data Analysis, Database Management Software/Systems (DBMS), Establish Priorities, Faculty Administration, High School Diploma, Hospital, Hospital Administration, Mail Processing, Meeting Minutes, Microsoft Outlook, Obstetrics and Gynecology, Onboarding, Operational Support, Operations Processes, Plan Meetings, Reporting Skills, Spreadsheets, Team Lead/Manager, Trend Analysis, Ultrasound, Women's Health, Word Processing
Administrative Coordinator
UPMC is hiring a full-time Administrative Coordinator to support their UPP Department of Women's Health at Magee Women's Hospital! The Administrative Coordinator is primarily responsible for administrative functions that support the Division of MFM and OB Ultrasound within the UPP Department of Obstetrics, Gynecology, and Women's Health. Administrative functions include Outlook calendar management, meeting coordination, service and call schedule coordination, administrative support for faculty recruitment and onboarding, completing faculty expense submission, and other administrative tasks to support clinical operations.
This position will work Monday through Friday with no evenings, weekends, or holidays required! Previous experience providing Physician support is preferred.
Responsibilities:
- Plans conferences for department and department head
- Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
- Performs all responsibilities of an Administrative Assistant Sr
- Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and employee will draft more material based on initial ideas)
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
- Assists in recruiting, hiring, training, and evaluating the performance of employees
- Analyzes complex information requests and determines complex trends
- Develops reports for executive or department
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
High school diploma or equivalent or associates degree. 5 years experience in an increasingly responsible administrative support role required.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran