Administrative Skills, Artificial Intelligence (AI), Billing Records, Candidate Screening, Computer Skills, Construction, Construction Administration, Construction Projects, Construction Support, Consulting, Customer Support/Service, Data Entry, Design Services, Detail Oriented, Documentation, Genetics, Information Technology & Information Systems, Inventory Levels, Inventory Management, Inventory Reports, Manufacturing, Materials Tracking, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Order Processing, Organizational Skills, Performance Analysis, Problem Solving Skills, Process Management, Procurement Management, Project Estimates, Project Lifecycle, Project Tracking, Project/Program Coordination, Purchasing/Procurement, Record Keeping, Reporting Skills, Sales, Shipping/Receiving, Spreadsheets, Technical/Engineering Design, Time Management, Vendor/Supplier Evaluation, Vendor/Supplier Management
Administrative Coordinator
Position Overview
Our client is seeking an organized and detail-oriented Administrative Coordinator to support construction procurement, inventory tracking, and project administration activities. This role is responsible for coordinating material purchases, maintaining accurate records, monitoring deliveries, and providing administrative support for ongoing construction projects.
The ideal candidate will enjoy working in a fast-paced environment, communicating with vendors and customers, managing multiple priorities, and ensuring materials and documentation are accurately tracked throughout the project lifecycle.
Key Responsibilities
- Enter customer orders, material purchases, and inventory information into procurement systems with a high level of accuracy.
- Maintain accurate inventory records by tracking quantities, product types, and material usage.
- Communicate with vendors regarding lead times, delivery schedules, and order status updates.
- Monitor supplier performance and verify delivery information.
- Review billing documents against delivery tickets and resolve discrepancies as needed.
- Coordinate material deliveries and communicate delivery timelines to customers.
- Support project teams by monitoring inventory levels and material requirements for ongoing construction projects.
- Assist with construction administration functions, including report preparation and estimate support.
- Ensure all customer sales orders are entered accurately and completely.
- Create and maintain reports, spreadsheets, and documentation using Microsoft Word and Excel.
- Collaborate with internal teams, suppliers, and customers to support project success and timely material delivery.
Required Qualifications
- Minimum of 1 year of experience in construction coordination, purchasing, procurement, or a related field.
- At least 1 year of experience using Microsoft Excel and other Microsoft Office applications.
- Experience with data entry, order processing, and inventory tracking.
- Experience supporting projects within a construction, building materials, or related environment.
- Understanding of construction administration processes and project coordination activities.
- Strong computer skills and ability to learn procurement and inventory systems.
- Experience supporting shipping, receiving, or material tracking activities.
Preferred Qualifications
- Experience working in a lumber yard, construction supply, building materials, or manufacturing environment.
- Familiarity with procurement and inventory management systems.
- Experience preparing reports, estimates, and project documentation.
- Strong problem-solving abilities and attention to detail.
- Ability to manage multiple deadlines and priorities simultaneously.
Top Skills
- Construction Coordination
- Purchasing & Procurement
- Data Entry
- Inventory Tracking
- Project Administration
- Vendor Management
- Microsoft Excel
- Customer Service
- Construction Administration
- Order Processing
Job Type & Location
This is a Contract to Hire position based out of Lawrence, KS.
Pay and Benefits
The pay range for this position is $22.00 - $25.00/hr.
Workplace Type
This is a fully onsite position in Lawrence,KS.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.