Official Title: Administrative Coordinator - District Court (Boston)
Pay Grade: Grade 16S
Salary Range: 16S Entry Level Pay $69,397.90 to Pay Range Maximum $102,281.40
Starting Pay: $69,397.90
Salary Notes: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.
Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system.
Notes: THIS POSITION IS OPEN TO CURRENT EMPLOYEES OF THE ADMINISTRATIVE OFFICE OF THE DISTRICT COURT
Position Summary: Supervises staff in assigned office and performs administrative work to support office operations. Provides administrative support and assistance to those within the department and/or the general public. Leads the unit's day-to-day operations. Takes a leading role in the development of new programs and projects within the department. Enters, maintains, and manages data, documents, and records. May be responsible for elements of the hiring and training processes, as well as the performance of some human resources tasks.
Supervision Received: Works under the direction of Chief Justice of the District Court and Deputy Court Administrators.
Essential Functions and Responsibilities:
• Provides project management and oversees special initiatives within the division. Supports a variety of hiring activities conducted by the Human Resources Department.
• Participates in all activities related to development, implementation, and subsequent monitoring of operations and projects.
• Performs administrative tasks as assigned, including document editing, taking meeting minutes, answering telephones, preparing reports, etc.
• Prepares complex and detailed documents. Maintains department records and drafts routine correspondence.
• Analyzes statistics and develops new databases to assist in administration of programs. Prepares reports on various administrative activities.
• Acts as a liaison and provides technical advice to other offices, departments, the public, and outside agencies.
• Participates in the development of operating policies, procedures, and forms.
• Provides assistance in the hiring, onboarding, and training process of lower level employees.
• Performs other duties as required.
Job Competencies:
Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Applied Knowledge: Demonstrates ability with MS Office and other business technologies and can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Minimum Requirements: Education and Experience
• Associate's Degree from an accredited college or university
• Four (4) years of related work experience
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Knowledge, Skills and Abilities: Knowledge of:
• Modern office equipment and technology including computers and applicable software
• Inventory assessment and management
• Departmental and court policies and procedures
• Data management and reporting tools
• Current office and clerical practices and procedures
Skill in:
• Customer service
• Multi-tasking
• Organization and time management
• Leadership
Ability to:
• Establish effective working relationships with others
• Order office supplies
• Perform basic mathematical tasks
• Prepare clear and accurate reports
• Maintain appropriate records
• Communicate effectively, both orally and in writing
• Work independently and follow oral and written instructions
• Identify problems and develop feasible solutions
• Maintain confidentiality of information
Supervisory Responsibility: This position serves as a lead worker to others.
Working Conditions: Work is frequently performed in office or similar indoor environments.
Physical Demands: This position requires sedentary work:
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.