Job TitleAdministrative Associate V (Parks)DepartmentParks & Recreation Department Posting DateSeptember 2, 2026Closing Date for Resumes/Applications September 16, 2026Salary $56,741.77/ Annually Comprehensive, Cost Effective Benefits Package:Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.Exempt/Non-exemptNon-exemptStatusFull timeThe City of Saint Charles Parks and Recreation Department is currently recruiting for the position of Administrative Associate V. The purpose of this position is to provide a variety of professional administrative support to residents and guests of the Parks and Recreation System in addition to assisting in diverse tasks for middle and upper management professionals while maintaining confidentiality and a welcoming demeanor. Essential Duties and ResponsibilitiesThe following duties are normal for this position. These are not to be construed as exclusive and all- inclusive. Other duties may be required and assigned. Serve as primary point of contact by greeting visitors, answering and directing high-volumetelephone calls, providing accurate information regarding programs, services and facilities. Escalates situation and calls to supervisors as requiredProcess registrations and coordinate facility rentalsCollect, process, safeguard, and accurately account for all payments and monies received; ensure compliance with established City financial procedures and internal controls; and maintain complete and accurate records. Review records for accuracy and completeness, promptly investigate and correct discrepancies, and ensure all financial transactions can be fully supported and traced through appropriate documentationProcesses and reconciles daily deposit and inputs into City financial systemProcesses invoices and inquiries with vendors to correct or verify when neededProcesses building rental contracts and payment schedules; collecting concession information by deadlineAssures that proper approvals, insurance and permits have been obtained when neededHandles routine division or department level purchasing; assists in monitoring departmental budgetAssists with building reservations for both internal use and special eventsPerforms special assignments such as compiling reports, researching information and summarizing data or publicationsScreens incoming correspondenceRecords and prepares Cemetery sales forms. Accepts and directs Cemetery payment vouchersAssist other divisions with handling all documents and billings pertaining to all athletic leagues, tournaments and special eventsPerforms other standard office duties as neededPerforms all duties describe in Administrative Support I, II, III and IV Minimum Training and Experience Required to Perform Essential Job FunctionsHigh school diploma or equivalent and 5 – 7 years of related experience or any combination of education and experience that provides equivalent knowledge, skills and abilities.Expert knowledge of all Microsoft Office Suite applicationsParks and Recreation Registration/Reservation softwareMust be able to quickly learn new software packagesDemonstrated ability to deal with public in a professional mannerRequires independent judgment and initiative on assignments; ability to keep information confidential as requiredAbility to work under pressure and multitask How to ApplyOnline employment applications can be accessed on our City Website: www.stcharlescitymo.gov The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify
Job Posted by ApplicantPro