Administrative Associate I

Requisition Details

GENERAL REQUISITION INFORMATION

EEO Statement:

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location Omaha, NE Requisition Number: Staff_14649 Department Orthopaedic Surgery 50000519 Business Unit College of Medicine Reg-Temp Full-Time Regular Work Schedule Monday - Friday, 8:00AM - 5:00PM Remote/Telecommuting No remote/telecommuting opportunity Position Summary

Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.

Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.

Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.

Position Details

Additional Information

Posting Category Operations Working Title Administrative Associate I Job Title Administrative Associate L1 Salary Grade AB15H Appointment Type C2 - REG OFF/SERV HRLY Salary Range $23.173 - $34.760/hourly Job Requisition Begin Date 04/09/2026 Application Review Date 04/17/2026 Review Date Information:

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education: High School education or equivalent If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

(Will consider six years related post high school education/experience)

Required Experience 6 years If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support experience

(Will consider six years related post high school education/experience)

Required License No If yes, what is the required licensure/certification? Required Computer Applications: Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint Required Other Computer Applications: Transcription Module Required Additional Knowledge, Skills and Abilities:

Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.

Must possess a high degree of integrity, flexibility, reliability, and dependability.

Ability to exercise a high level of discretion in handling confidential and sensitive information.

Advanced knowledge of organizational management, office management.

A high degree of self-discipline and motivation.

Ability to keep current in a thorough understanding of the entire institution.

Ability to work independently.

Preferred Education: Bachelor's degree or equivalent If any degree/training is preferred, please specify the type:

Business related

Preferred Experience:

Experience in a medical or academic environment as a chairs executive assistant or as an executive assistant in a corporate environment.

Preferred License: No If yes, what is the preferred licensure/certification?: Preferred Computer Applications: SAP Preferred Other Computer Applications: EPIC Medical Record system Preferred Additional Knowledge, Skills and Abilities: Email to a Friend https://unmc.peopleadmin.com/postings/97403

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a high school education or equivalent?

• Yes

• No

• • Do you have increasingly responsible administrative support experience?

• Yes

• No

• • If you do have increasingly responsible administrative support experience, please elaborate (If No, indicate NA).

(Open Ended Question)

• • Are you proficient in Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word and Microsoft PowerPoint?

• Yes

• No

• • Are you proficient in Transcription Module?

• Yes

• No

• • How did you hear about this position?

• Careerlink

• Employee Referral

• HERC

• Indeed

• Job Fair

• Lincoln Journal Star

• Linkedin

• Omaha World Herald

• UNMC Job Site

• Facebook

• NEWorks

• Handshake

• Other

• • If Other, please specify the source. Otherwise, indicate NA.

(Open Ended Question)

• • Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
• Yes
• No

Applicant Documents

Required Documents

• C.V.
• Cover Letter

Optional Documents