Administrative Assistant
Washington, DC, 20001 - Onsite
Hours: 8:30 am – 5:00 EST | M-F
Why is this role open? Coverage
Assignment Duration: 3 months or longer
Possible for extension? Yes
Potential to convert to FTE, If so, what rate: Possible*** TBD
Overview of Work Environment/Client Nuances/Team Overview: working with the management team onsite
Resource's typical working day:
Answering Phone Calls
- Handles incoming calls in the management office.
- Provides information or directs calls to the appropriate contact.
Guest Reception
- Greets and assists guests upon arrival.
- Ensures visitor protocols are followed.
Invoice Processing
- Reviews, validates, and submits invoices for approval.
- Coordinates with relevant departments for discrepancies.
Purchase and Contract Orders Management
- Prepares and monitors purchase orders.
- Supports contract documentation and renewal tracking.
- Communicates with vendors or suppliers for order fulfillment and inquiries.
Must Have Skills:
- General Computer Knowledge Comfortable navigating various systems and applications; able to troubleshoot basic technical issues.
- General Office Skills Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized workspaces.
- Professional Guest Reception Able to greet and assist guests in a courteous, confident, and professional manner.
- Email Management Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity.
- Knowledge of Microsoft Office Suite Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations.
Nice-to-Have Skills
- Communication skills
- Organized
- Able to multitask
- Professional office etiquette
- Team player
Years of experience:
- 0–2 years of experience in administrative roles or related fields
- Preferred, but nor required: Background in property management
Education: At least a GED or equivalent required
Software Skills
- General familiarity with common software applications
- Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint)
- Experience using email platforms and basic office productivity tools
Interview Process: 1-2 virtual and/or onsite
Summary:
As a *** Administrative Services Associate, you will provide support for business operations by conducting processing invoices, updating, and maintaining databases, preparing company forms, and maintaining confidential files.
Comments for Suppliers: