Administrative Assistant

POSITION SUMMARY

The AvantGarde, LLC (AG) Administrative Assistant supports the AG client on site. This role will require excellent interpersonal and communication skills to assist with the day-to-day operations of the client's team. This position will manage the front desk and handle various administrative tasks.

This role will require 5 days per week onsite in Washington, DC.

• Provide front desk customer service and administrative support for the client by responding to inquiries via phone, email, and in person.
• Create, edit, and maintain documents, spreadsheets, presentations, and other business correspondence using Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Demonstrate professional phone and email etiquette by answering calls, managing inquiries, directing requests, and providing timely and accurate information.
• Support senior team members by scheduling appointments, managing calendars, coordinating meetings, and maintaining office records, files, and administrative documentation.
• Deliver exceptional customer service while maintaining a professional demeanor when interacting with employees, managers, leadership, and visitors to ensure a positive customer experience.
• Independently manage multiple priorities, exercise sound judgment, solve routine administrative issues, and adapt to changing priorities in a fast-paced environment.
• Ensure accuracy and attention to detail in data entry, correspondence, records management, and other administrative tasks.
• Provide administrative support to Associate Directors and other OHR leadership, as requested, on human resources initiatives, special projects, and day-to-day operations.
• Assist with administrative and HR-related activities across multiple functional areas, including HR policies and procedures, workforce relations, talent acquisition and talent management, position classification, HR information systems (HRIS), payroll, and other human resources programs.
• Maintain confidentiality while handling sensitive personnel information and documents in accordance with organizational policies and procedures.