JOB TITLE - Administrative Assistant - UHS
CLASSIFICATION - Classified
FLSA STATUS - Non-Exempt
IMMEDIATE SUPERVISOR - Building Principal
RECEIVES GUIDANCE FROM - Building administrators, district leadership
PURPOSE OF THE POSITION - Performs a variety of clerical support tasks involving the keeping of school records; the computer processing and production of documents and reports; provide reception, telephone answering, filing and related support services; the receipt and processing of operational data; the operation of multi-purpose office equipment and related work assignments as required; the maintenance of school records; computer processing and production of documents and reports; management of student records including grades and schedules; filing and related support services.
Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.
QUALIFICATIONS -
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)
Skills, Knowledge, and Abilities
- Ability to operate a variety of standard office equipment including computer, printer, ten-key calculator, copy machine, fax machine, telephone, etc.
- Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
- Must be able to interact in a positive manner with students, faculty, parents and other staff members.
- Strong background with technology.
- Management of student databases and grading.
- Knowledge of scheduling
- Ability to think analytically and problem solve effectively.
Education
- High School Diploma or equivalent required.
- At least one year of specialized training beyond high school preferred.
Experience
- Two to three years of secretarial, administrative or office management experience involving computer entry, accounting and records management experience.
Equipment
- Office equipment such as computers, two-way radios, multi-line phone system, cell phone, copier, and fax machines.
ESSENTIAL DUTIES AND RESPONSIBILITIES -
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
- Serve as receptionist; greet parents, faculty and students; direct visitors to appropriate locations; resolve problems personally or refer to principal or appropriate staff member; keep accurate list of calls, messages, information requests, problems and solutions and meetings and appointments.
- Keep an accurate list of calls, messages, information requests, meetings and appointments.
- Maintain accurate student records.
- PowerSchool web page (announcements)
- Support the work of the Principal and Associate Principal.
- Update information in PowerSchool (attendance, locker info, student pictures, etc ) on a regular basis.
- Work on purchasing and budgeting
- Constuct weekly newsletter and other daily communications (like sub list)
- Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, office equipment, Powerschool, etc.
- Intercom programming (bell schedules, alerts, paging).
- Inform administration of urgent matters and determine when delegation of tasks is needed.
- Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
- Must be able to multitask in a busy environment.
- Maintain confidentiality.
- Maintain a reliable attendance record.
- Other duties as assigned.
SUPERVISION OF OTHERS -
PHYSICAL REQUIREMENTS -
- Repetitious bending, lifting, and hand movement.
- Ability to work while standing, moving and/or walking.
- Drug, tobacco, and alcohol-free while working.
- Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
- Ability to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS -
- Majority of work is performed in an office or school setting.
- Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.
TERMS OF EMPLOYMENT -
- At-Will Employee
- 12-Month Letter of Assignment
- Per Board Policies and administrative guidelines
- Performance evaluated annually