Administrative Assistant to the Principal

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT Position Description

Position

Title:

Administrative

Assistant

to

the

Principal

Department:

Elementary

Schools

Reports

To:

Building

Principal

Compensation:

CWA/Salary

Grade

1B SUMMARY Provide administrative support to the Principal and other staff assigned to the school. ESSENTIAL DUTIES and RESPONSIBILITIES Duties must be performed on site. Other duties or tasks may be assigned.

Report

to

work

on

a

regular

and

reliable

basis

Organize

daily

ofce

routine;

sort/prepare

incoming/outgoing

mail;

generate

interdepartmental

notices/reports;

prepare

routine

correspondence

and

maintain

les

for

the

principal.

Coordinate

travel/conference/meeting

arrangements,

schedule

appointments,

maintain

calendar

for

principal.

Answer

telephone,

take

messages

and

direct

callers

as

appropriate.

Provide

health

and

medical

support

to

students

as

needed

including

administering

medication,

maintaining

medication

safety

and

security,

providing

rst

aid,

and

other

needs

as

they

arise.

Assist

principal

in

preparing

paperwork

and

orientation

for

new

staff,

stafng

assignments

and

absence

reporting.

Assist

in

daily

orientation

of

substitute

teachers.

Assist

principal

in

preparing

paperwork

for

employees,

stafng

assignments

and

daily

absence

reporting.

Maintain

accurate

student

records

both

manually

and

in

online

student

data

management

systems.

Complete

daily,

monthly

and

annual

reports

for

District,

State

and

Federal

reporting.

Maintain

les

for

building

employees;

maintain

employee

time

sheets

and

overtime/comp

time

records.

Maintain

les/records

for

requisitions

and

purchase

orders;

order

supplies;

prepare

printing

orders;

prepare

faculty,

student

and

substitute

handbooks.

Maintain

school

activity

and

the

petty

cash

fund.

Supervise

students

in

the

ofce,

as

needed.

Supports

district

registration

process

district-wide

for

PreK-5th

Grade.

Elementary

school

registrar

duties.

Collaborate

with

the

preschool

department

to

assist

with

screening,

placement,

ling,

mail

merges,

data

compilation,

and

ongoing

communication

with

current

and

potential

preschool

families.

Other

duties

as

assigned. SUPERVISORY RESPONSIBILITIES May be required to supervise students in the ofce. QUALIFICATION REQUIREMENTS To perform this job successfully an individual must be able to perform each essential duty

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT Position Description satisfactorily. The requirements listed below are representative of the knowledge, skill and /or ability

required.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions. EDUCATION and/or EXPERIENCE Required: High school diploma, general education degree (GED), or equivalent Preferred: Previous administrative assistant experience Preferred: Associate Degree LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively both verbally and in writing with staff, students, co-workers and community. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES Previous experience working as an administrative assistant. Experience with computer applications

including

Google

products.

Previous

experience

working

with

student

management

systems

such

as

PowerSchool

is

preferred.

Experience

using

a

variety

of

ofce

equipment,

fax,

phone,

computer,

and

copier.

Strong

verbal

communication

skills

and

ability

to

interact

well

with

staff,

students,

community

and

co-workers.

Ability

to

perform

tasks

with

minimal

direction

or

supervision.

Ability

to

perform

duties

with

awareness

of

all

District

requirements

and

Board

of

Education

policies. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee

to

successfully

perform

the

essential

functions

of

this

job.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

While performing the duties of this job, the employee is regularly required to verbally communicate

and

acknowledge

communications

from

others.

The

employee

frequently

is

required

to

walk;

sit;

reach

with

hands

and

arms

0

• 24

inches

and

occasionally

up

to

36

inches;

climb

or

balance

and

stoop,

kneel.

The

employee

must

occasionally

lift

and/or

move

up

to

20

pounds

0

• 12

feet

and

occasionally

up

to

50

pounds

such

as

ofce

materials

or

ofce

equipment.

Specic

vision

abilities

required

by

this

job

include

close

vision,

distance

vision,

depth

perception,

peripheral

vision

and

color

vision.

COUNCIL BLUFFS COMMUNITY SCHOOL DISTRICT Position Description WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters

while

performing

the

essential

functions

of

this

job.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

While performing the duties of this job, the employee usually works inside. The employee may occasionally

be

required

to

travel

from

one

building

to

another

for

meetings.

The noise level in this environment is usually low to moderate but may be loud at times. The information contained in this job description is in compliance with the American with Disabilities

Act

(A.D.A.)

and

is

not

an

exhaustive

list

of

the

duties

performed

for

this

position.

Additional

duties

are

performed

by

the

individuals

currently

holding

this

position

and

additional

duties

may

be

assigned.