Administrative Assistant to IDEA & Odyssey Elementary & Health Assistant

This is a limited term position for the 2026-2027 school year. This position works August 6, 2026 - June 11, 2027, and 5 additional float days between July 1, 2026 - June 30, 2027.

WHAT YOU'LL DO

Administrative Assistant

• Receives and routes incoming phone calls, US mail, e-mails, or in person messages with a variety of people including staff, students, parents, vendors, outside agencies, etc.
• Greets visitors in a pleasant and professional manner, ascertains nature of business and directs visitors to appropriate personnel and locations.
• Routes outgoing newsletters, e-mails, handbooks, bulletins, etc.
• Utilizes Facebook, Twitter, D.C. Everest website, and monthly reports while using individual judgment and following District policies and procedures.
• Monitors both the substitute tracking program and employee personnel system to call substitutes and notify the Principal and Payroll if absences are not entered correctly.
• Registers new students, requests records, tracks incoming/outgoing students and student information, etc.
• Inputs student records into management system (Infinite Campus and other programs).
• Sends out student information as requested by other districts.
• Edits and prints documents for filing as well as maintains electronic filing systems.
• Processes confidential items including timesheets, medication forms, releases, court documents, staff evaluations, injury reports, etc.
• Prepares and updates calendars, parent handbooks, phone lists, maps, etc.
• Assists in the preparation and utilization of the budgeting of funds and Student Based Activity Accounts (SBAA).
• Monitors the budget including purchasing, receiving, and using check requests to pay invoices.
• Receives payments, issues receipts, and bookkeeps and maintains accounts.
• Sells hot lunch tickets, takes count, and maintains up-to-date hot lunch accounts by preparing reports and generating balance letters.
• Performs additional duties and responsibilities as assigned.

Health Assistant

• Provide support and appropriate care to ill and injured students and/or staff.
• Administer daily and as needed medication to students in accordance with District Policy and Procedure Statements.
• Triage symptoms of illness and/or injury including evaluating, monitoring, and referring physically ill and emotionally at-risk students to School Nurse or other appropriate resource.
• Provide daily care according to students' needs including diabetic care, personal hygiene needs, urinary catheterization, colostomy care, tube feeding care, etc.
• Maintain Health Room supplies, inventory, and cleanliness.
• Collect and maintain student immunization data.
• Provide basic emergency care for illness and/or injury and function as a member of the Building Emergency Response Team.
• File and chart daily health room visits, medication administration, health conditions, medications for students, etc.
• Keep accurate attendance records including documenting messages and communications with parents or other responsible for students' care.
• Collect, refill, and distribute Blood Borne Pathogen kits to staff, distributes and restocks fanny packs to Recess Associates, and distribute and restock First Aid Kits.
• Maintain confidentiality within the Guidelines of Wisconsin/HIPPA Law.
• Complete basic clerical and computer work as assigned.
• Perform additional duties and responsibilities as assigned.

WHAT YOU'LL RECEIVE

• $20.00 per hour or higher depending on qualifications and experience.
• Paid time off including 13 paid time off days and 5 holidays.
• Comprehensive benefits package (with no probationary period), including health, dental, and vision. This position may or may not qualify for life insurance, disability insurance, accident insurance, and Wisconsin Retirement System pension plan. This position does not qualify for post-employment HRA retirement benefit.
• Free Greenheck Turner Community Center fitness center membership for employee and spouse.

HOW TO APPLY

Apply on WECAN at https://wecan.waspa.org

Screening will begin after three days, and candidates are encouraged to apply as soon as possible.