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Medical Assistant OR Associate Medical Assistant - Float Pool Providence Health and Services
Santa Rosa, CA1 day ago
Highlights
Education: Diploma or bachelor's degree in business administration, management, communications, or a related discipline is preferred. Skills: [2–4] years of experience in administration, business operations, sales support, project coordination, or a related role.
Numbers & Facts
| Location | Santa Rosa, CA |
Description
Job Description:
Duties:
Business Development Support
Duties:
Business Development Support
- Coordinate meetings, calls, events, and travel arrangements for the Business Development team.
- Place PO according to the approval process
- Support Team OPEX management
- Assist with regular list price update and product pricing update.
Business Operations Support
- Provide administrative support for day-to-day business operations.
- Maintain organized electronic records, contracts, templates, and shared team documents.
- Support purchasing, invoice processing, expense reporting, and basic budget tracking.
- Coordinate with Finance, Legal, HR, Marketing, and other internal teams.
- Help document and improve administrative procedures and operational workflows.
- Support internal events, workshops, and team meetings.
- Assist with ad hoc operational projects as required.
General Administration
- Manage calendars, meeting schedules, correspondence, and recurring team activities.
- Monitor shared inboxes and ensure requests are directed to the appropriate team member.
- Prepare professional documents, spreadsheets, reports, and presentations.
- Handle sensitive business and personal information with discretion.
- Anticipate administrative needs and proactively resolve scheduling or coordination issues.
- Support onboard processes of new employees
- Support IT related requests from the team
- Support Policy related questions from the team
- Other Logistics
Skills:
- [2–4] years of experience in administration, business operations, sales support, project coordination, or a related role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to prioritize competing tasks and meet deadlines.
- Proficiency in Microsoft Office, particularly spreadsheets and presentation software.
- Comfortable working independently and collaborating with multiple teams.
- Proactive and solutions-oriented
- Professional and dependable
- Highly organized
- Commercially aware
- Collaborative and service-minded
- Adaptable in a fast-paced environment
- Discreet when handling confidential information
Education:
- Diploma or bachelor's degree in business administration, management, communications, or a related discipline is preferred.
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