Administrative Assistant Legal and Compliance
Financial Services Industry
Mid-Senior Level | 6 Years Experience Required | Bachelors Degree
Job Summary
We are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes.
Responsibilities
- Manage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documents
- Review incoming legal emails, upload digital files, and enter data into the legal order management system
- Enter and update case details in the litigation management system, maintaining accurate and up-to-date records
- Generate and distribute reports as requested by the Legal and Compliance team
- Prepare, edit, and organize legal and business documents
- Support ad hoc administrative and legal requests as needed
- Maintain secure handling of confidential materials at all times
Required Qualifications
- 6+ years of experience in administrative, legal, or executive assistant roles
- Bachelors degree required
- Strong proficiency with scanners, digital filing systems, and Google Workspace
- Knowledge of case and legal order management tools such as Safari and JIRA
- Demonstrated ability to handle confidential information with discretion
- Strong attention to detail, organizational skills, and reliability
- Experience supporting mail management, data entry, and legal administrative tasks
Work Schedule
- Part-time, 10 hours per week
- Onsite in San Jose, CA (Hybrid not applicable)
- Schedule: Monday, Tuesday, and Thursday
Work Environment
This role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.