Location: Richardson, TX 75081
Employment Type: Full-Time
Schedule: Day Shift
ADMIN ASSISTANT:
The Admin Assistant is the front-line support for PrintDash's Richardson office. This position is suited to an experienced administrative professional who is highly organized, personable, dependable, and capable of independently managing multiple priorities in a fast-paced print manufacturing environment. The ideal candidate has prior administrative or office support experience and is comfortable coordinating with employees, vendors, visitors, and leadership while maintaining a professional and organized office environment.
RESPONSIBILITIES
Facilities & Vendor Coordination
- Obtain and compare quotes from vendors for facility repairs and maintenance (garage doors, HVAC/AC systems, windows, plumbing, etc.)
- Serve as point of contact for vendor scheduling and follow-up on completed repairs
- Report facility issues to management and track resolution status
Mail & Shipping
- Check and sort incoming mail daily; deliver to the appropriate departments or individuals
- Process outgoing mail and packages
- Manage the return process, including labeling, tracking, and coordination as needed
Front Desk & Reception
- Greet visitors, vendors, and guests in a professional, welcoming manner
- Answer the door and direct visitors appropriately
- Maintain a clean, organized, and presentable front lobby/reception area
- Answer and route incoming calls as needed
Hospitality & Meeting Support
- Pick up lunches for internal meetings as requested
- Prepare tea, coffee, and light refreshments for client or internal meetings
- Assist with meeting room setup and breakdown
Cross-Department Coordination
- Communicate and coordinate events, projects, and tasks with appropriate departments
- Support company events and employee engagement activities as needed
Other Duties
- Perform other administrative tasks as assigned by management
QUALIFICATIONS & SKILLS
Education: High school diploma or equivalent required; Associate's degree in Business Administration or a related field preferred, not required
Experience: 2+ years of administrative, front desk, or customer service experience; recent graduates are encouraged to apply
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Comfortable learning new scheduling, inventory, or purchasing systems
- Basic familiarity with standard office equipment (copier/scanner, phone systems)
Core Competencies
- Strong verbal and written communication skills
- Professional, friendly demeanor with a strong customer service orientation
- High level of discretion and confidentiality, particularly when supporting executives
- Excellent organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Dependable and punctual, with strong ownership of daily responsibilities
- Bilingual ability (English/Spanish or English/Vietnamese) a plus given PrintDash's diverse workforce
WORK ENVIRONMENT & PHYSICAL DEMANDS
- On-site, front-desk-facing role based at PrintDash's Richardson, TX facility
- Requires prolonged periods seated at a reception desk as well as standing/walking throughout the office and facility
- Occasional lifting of up to 25 lbs (supplies, mail, packages)
- Regular interaction with visitors, vendors, executives, and staff across departments
- Standard office environment with occasional exposure to the production/warehouse floor
What We're Looking For
- Reliable and punctual attendance
- Positive attitude and willingness to learn
- Ability to learn machine operation and follow step-by-step procedures (Production Positions)
- Ability to stand, remain active, and perform repetitive production tasks for extended periods
- Ability to read and understand basic numbers, labels, work instructions, and safety information
- Ability to work independently and as part of a team
- Willingness to work overtime, including weekends or holidays, when requested
- Previous production experience is a plus, but not required.
Why JoinPrintDash
- Full-time work and day shift only
- No previous printing experience required and training provided
- Opportunity to learn printing equipment and production processes
- Overtime opportunities may be available
- Multiple openings available
Interviews are being scheduled now. Apply today and join the PrintDash team!